The opportunity
Mace is an inclusive employer and welcomes interest from a diverse range of
candidates. Even if you feel you do not fulfil all of the criteria below,
please apply as you may still be the best candidate for this role or another
role within our organisation. Should you require any adjustments to assist
during the application/hiring process please advise us.
Project: This is an opportunity to be involved in the delivery of major sports
stadia and associated projects in Saudi Arabia. Mace will require high-calibre
and experienced people to lead teams throughout each phase of the project.
Your responsibilities will include:
* Ensuring all office functions run smoothly filing, communication, archiving, holiday records, weekly movements, asset register, etc. Typing and formatting letters, reports, etc. using the agreed master project documents for the project.
* Ordering all office sundries such as stationery, toner, paper, coffee, PPE.
* Handling telephone calls and messages in a timely and professional manner, and deal with routine correspondence.
* Managing the collation of the monthly report and publishing in PDF once complete.
* Reporting any issues to IT to aid speedy resolution.
* Creating and maintaining a project directory.
* Arranging meetings and travel where necessary.
* Attending meetings with the project manager with public authorities as translator.
* Translating documents as required by the project manager. Taking minutes of meetings as required by the project manager.
* Ensuring all relevant documents are filed correctly within the Mace project filing structure, as well as the client's server/cloud or similar.
* Liaising with consultants and contractors to ensure that incoming documents are respecting the file numbering convention and revision numbers.
* Ensuring that consultants and contractors can access the relevant project information. Sending notifications to the relevant members of the project team if updated drawings and documents are available.
* Creating and maintaining a project drawings folder ensuring the latest drawings exist in the folder.
* Creating and maintaining a transmittals folder ensuring incoming and outgoing documents are tracked.
* Pulling together comments made on contractor's drawings and publishing to the relevant party.
About you
With a relevant degree qualification, you will take personal development
seriously and be chartered or pursuing a similar level of professional
qualification.
You are digitally savvy, can build lasting client relationships and lead
strong, motivated teams. You will have a construction or project management
background and be hungry to grow your career and enjoy the opportunities Mace
has to offer.
Apply now for a confidential discussion.
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The opportunity Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria below, please apply as you may still be the best candidate for this role or another role within our organisation. Should you require any adj…