Administrative Assistant-Executive Assistant (NATO)

Administrative Assistant-Executive Assistant (NATO)

• R0093362


• Camp Arifjan, Kuwait, Al Jahrah, Kuwait


• Full time
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  Work in Kuwait is contingent upon the applicant 's ability to obtain a work
  permit from the State of Kuwait, which is requested on the applicant's behalf
  by their employer. Effective January ‎1, ‎2021, the Kuwait Public Authority of
  Manpower issued new work permit regulations, informing contractors that it
  will not issue a work permit to any individual who is fifty-nine (‎59) years or
  older and holds a high school grade certificate or less. A two-year college
  degree or higher is required for all candidates fifty-nine (‎59) years or
  older. See Administrative Decision No. (‎520) of ‎2020 AD - Amendment to
  the Administrative Decision No. (‎552) of ‎2018 on Issuing the Work Permit
  Regulations.
  
  Purpose: To assist the Project Management Office (PMO) in the day-to-day
  operational aspects of project oversight. Provide operational and
  administrative assistance to the Project Manager and Deputy Project Manager
  while working closely with the functional areas to coordinate and resolve
  issues on behalf of the PMO. Assist in executing the goals and objectives set
  by the PMO.
  Essential Duties and Responsibilities:
  Provides executive level administrative support by conducting research,
  preparing statistical reports, handling information requests, and performing
  clerical functions such as preparing correspondence, receiving visitors,
  arranging conference calls and scheduling meetings. This includes preparation
  of meeting agendas, read-ahead packets, final preparation and distribution of
  meeting minutes and action items.
  Creates, reviews, and edits correspondence prior to submission for signatures
  or other disposition.
  Answers phone calls and email inquiries as required.
  Maintains suspense log for actionable correspondence to ensure the PMO 's
  awareness of suspense requirements.
  Set and manage the daily calendars and schedules of the PMO.
  Coordinates activities related to company property (i.e., primary key
  custodian and primary office supply custodian/hand receipt holder).
  Maintain supplies inventory by checking stock to determine inventory level;
  anticipating needed supplies; placing and expediting orders for supplies;
  verifying receipt of supplies.
  Collect, compile, and analyze data to assist the functional area directorates
  using Amentum OnPoint portal and other reporting tools.
  Coordinate the travel and work of others at field locations to support
  contract deliverables.
  Assists with maintaining contract compliance relating to the Performance Work
  Statement (PWS).
  Works closely with department leaders to develop, coordinate, manage, and
  communicate activities for the company.
  Assists Project Manager/ Deputy Project Manager with implementation and
  integration of project initiatives and goals.
  Makes recommendations on policy and process improvements.
  Performs other duties as assigned.
  Education:


• High School diploma or equivalent required.
  Experience:


• ‎2-‎5 years of secretarial or administrative work experience required.
  Specialized knowledge and skills:


• Must have excellent knowledge of English grammar, spelling, and punctuation and basic math.


• Must have excellent organizational and planning skills, so that workflow is managed efficiently and accurately.


• Must have excellent interpersonal skills, with the ability to interact with all levels of employees and external high-ranking officials.


• Must be able to handle confidential company and employee information with complete discretion.


• Must be able to demonstrate ability to take initiative, multi-task, and work well under pressure.


• Must have excellent presentation skills.


• Capable of working without direct supervision.


• Must have a high level of understanding of office procedures.


• Must have excellent knowledge of administrative procedures and systems such as Word, Excel, Power Point, Microsoft Office, etc.


• Must have a good understanding of military and government contracting terminology.


• Communicate well with others, both verbally and in writing.
  W ork Environment, Physical Demands and Mental Demands:


• Ability to perform job duties efficiently and effectively.


• Must be able to work in extreme environmental conditions including dust and high temperatures.


• Must be able to endure long hours, exposure to weather and hazardous conditions.


• Must be able to lift up to ‎50 Lbs.
  Other Responsibilities:
  Safety - Amentum enforces a safety culture whereby all employees have the
  responsibility for continuously developing and maintaining a safe work
  environment. As appropriate, each employee is responsible for completing all
  training requirements and fulfilling all self-aid/buddy aid responsibilities,
  participating in emergency response tasks and serving on safety committees and
  teams.
  Quality - Quality is the foundation for the management of our business and the
  keystone to our goal of customer satisfaction. It is our policy to
  consistently provide services that meet customer expectations. Accordingly,
  each employee must conform to the Amentum Quality Policy and carry out job
  activities in compliance with applicable Amentum Quality System documents and
  customer contracts. Each employee must read and understand his/her Quality
  Management and Customer Satisfaction responsibilities.
  Procedure Compliance - Each employee must read, understand and implement the
  general and specific operational, safety, quality and environmental
  requirements of all plans, procedures and policies pertaining to his/her job.
  Disclaimer:
  This position description indicates the general nature and level of work
  expected. It is not designed to cover or contain a comprehensive listing of
  activities, duties or responsibilities required. Employee may be asked to
  perform other duties as required.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices
provide equal opportunity for employment without regard to race, religion,
color, sex, gender, national origin, age, United States military veteran 's
status, ancestry, sexual orientation, marital status, family structure,
medical condition including genetic characteristics or information, veteran
status, or mental or physical disability so long as the essential functions of
the job can be performed with or without reasonable accommodation, or any
other protected category under federal, state, or local law.

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