Executive Administrative Assistant

Introduction
At IBM, work is more than a job - it's a calling: To build. To design. To
code. To consult. To think along with clients and sell. To make markets. To
invent. To collaborate. Not just to do something better, but to attempt things
you've never thought possible. Are you ready to lead in this new era of
technology and solve some of the world's most challenging problems? If so,
lets talk.

Your Role and Responsibilities

Supporting several Managers and Executives with following tasks:
Co-ordinates all meeting invites
Accepts or decline invites as per client requests
Provides availability to relevant requests
Set up meetings across multiple time zones
Reservation of meeting rooms, technical equipment and catering service
Arrangement of national and international conference calls
Preparation and creation of meeting, event, workshop agendas
Event- and workshop-management
Co-ordinates all travel arrangements (local and international).
Expense claims
And Other Activities like:
E-Mailbox handling for supported management
Stationery
Distribution list
Editing and preparation of presentations
Summarization of reports for BU
Collect input and summaries from BU members
Request and tracking of data sheets
Stand in for colleagues in case of vacation and sickness
Working week is from Monday to Friday

Required Technical and Professional Expertise
* Priority is put on experience: at least ‎3 years of practice as an assistant, preferably in an international company, very good organization and communication skills
* Reliable and conscientious
* Confidentiality
* Fluent in English and Arabic (spoken and written) - communication on daily basis
* Microsoft Office (Word, Excel, PowerPoint), experience with mail applications (Lotus Notes preferred), experience as an Internet user
Personal requirements :
* Flexibility in an environment of often-changing situations
* Strong team orientation - As part of greater MEA team you will be coordinating with other colleagues.
* Efficient communication
* Passion for the business and dynamic attitude
* Proactive work habits - to be able to handle many items in the run-up
* Acceptance of working within defined processes
* Self dependency - to handle stand in situations and provide smooth support
* Stress resistant
* Organizational talent and talent for clear prioritization
* Interest to work in an innovative and permanently changing environment
* Timeliness and punctuality

Preferred Technical and Professional Expertise
Please refer to JD

About Business Unit
IBM Corporate Headquarters (CHQ) team represents a variety of functions such
as marketing, finance, legal, operations, HR, and more, all working together
to solve some of the world's most complex problems, help our clients achieve
success and build collaborative work environments for IBMers.

Your Life @ IBM
In a world where technology never stands still, we understand that, dedication
to our clients success, innovation that matters, and trust and personal
responsibility in all our relationships, lives in what we do as IBMers as we
strive to be the catalyst that makes the world work better.
Being an IBMer means you 'll be able to learn and develop yourself and your
career, you'll be encouraged to be courageous and experiment everyday, all
whilst having continuous trust and support in an environment where everyone
can thrive whatever their personal or professional background.
Our IBMers are growth minded, always staying curious, open to feedback and
learning new information and skills to constantly transform themselves and our
company. They are trusted to provide on-going feedback to help other IBMers
grow, as well as collaborate with colleagues keeping in mind a team focused
approach to include different perspectives to drive exceptional outcomes for
our customers. The courage our IBMers have to make critical decisions everyday
is essential to IBM becoming the catalyst for progress, always embracing
challenges with resources they have to hand, a can-do attitude and always
striving for an outcome focused approach within everything that they do.
Are you ready to be an IBMer?
This job requires you to provide your COVID-‎19 vaccination status with
supporting documentation, where legally permissible.

About IBM
IBM 's greatest invention is the IBMer. We believe that through the
application of intelligence, reason and science, we can improve business,
society and the human condition, bringing the power of an open hybrid cloud
and AI strategy to life for our clients and partners around the world.

Restlessly reinventing since ‎1911, we are not only one of the largest
corporate organizations in the world, we're also one of the biggest technology
and consulting employers, with many of the Fortune ‎50 companies relying on the
IBM Cloud to run their business.

At IBM, we pride ourselves on being an early adopter of artificial
intelligence, quantum computing and blockchain. Now it's time for you to join
us on our journey to being a responsible technology innovator and a force for
good in the world.

Location Statement
For additional information about location requirements, please discuss with
the recruiter following submission of your application.

Being You @ IBM
IBM is committed to creating a diverse environment and is proud to be an equal
opportunity employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, gender, gender identity or
expression, sexual orientation, national origin, genetics, pregnancy,
disability, age, veteran status, or other characteristics. IBM is also
committed to compliance with all fair employment practices regarding
citizenship and immigration status.