We are looking for an Executive Assistant to join us in Jeddah, KSA.
Core Responsibilities:
* Administrative Support: Provide comprehensive administrative support to the managing director, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence.
* Communication and Correspondence: Manage incoming and outgoing communications on behalf of the managing director, including phone calls, emails, and other forms of communication. Draft and edit documents, presentations, and reports as needed.
* Meeting Coordination: Schedule and coordinate meetings, conferences, and appointments. Prepare meeting agendas, materials, and presentations. Take minutes and follow up on action items as necessary.
* Information Management: Organize and maintain confidential files and records. Retrieve information and prepare reports as requested. Maintain contact lists and databases.
* Relationship Management: Act as a liaison between the executive and internal and external stakeholders, including clients, colleagues, and business partners. Build and maintain positive relationships with key contacts.
* Travel Arrangements: Make travel arrangements, including booking flights, accommodations, and transportation. Prepare itineraries and ensure all travel logistics are in place.
* Event Planning: Assist in planning and organizing company events, conferences, and executive retreats. Coordinate logistics, manage invitations, and handle related tasks as necessary.
* Miscellaneous Tasks: Handle other administrative tasks and projects as assigned, which may include personal errands, special projects, and ad hoc requests.
Qualifications:
* Diploma or bachelor's degree in administration
* Minimum 2 years of experience as an executive assistant.
* In-depth understanding of entire MS Office suite.
* Ability to organize a daily workload by priorities.
* Must be able to meet deadlines in a fast-paced quickly changing environment.
* A proactive approach to problem-solving with strong decision-making skills.
* Excellent Communication Skills (English/Arabic )
* Saudi National Preferred
AbbVie is committed to operating with integrity, driving innovation,
transforming lives, serving our community, and embracing diversity and
inclusion. It is AbbVie's policy to employ qualified persons of the greatest
ability without discrimination against any employee or applicant for
employment because of race, color, religion, national origin, age, sex
(including pregnancy), physical or mental disability, medical condition,
genetic information, gender identity or expression, sexual orientation,
marital status, status as a protected veteran, or any other legally protected
group status.
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