We are looking for an Executive Assistant to join us in Jeddah, KSA.
Core Responsibilities:
* Administrative Support: Provide comprehensive administrative support to the managing director, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence.
* Communication and Correspondence: Manage incoming and outgoing communications on behalf of the managing director, including phone calls, emails, and other forms of communication. Draft and edit documents, presentations, and reports as needed.
* Meeting Coordination: Schedule and coordinate meetings, conferences, and appointments. Prepare meeting agendas, materials, and presentations. Take minutes and follow up on action items as necessary.
* Information Management: Organize and maintain confidential files and records. Retrieve information and prepare reports as requested. Maintain contact lists and databases.
* Relationship Management: Act as a liaison between the executive and internal and external stakeholders, including clients, colleagues, and business partners. Build and maintain positive relationships with key contacts.
* Travel Arrangements: Make travel arrangements, including booking flights, accommodations, and transportation. Prepare itineraries and ensure all travel logistics are in place.
* Event Planning: Assist in planning and organizing company events, conferences, and executive retreats. Coordinate logistics, manage invitations, and handle related tasks as necessary.
* Miscellaneous Tasks: Handle other administrative tasks and projects as assigned, which may include personal errands, special projects, and ad hoc requests.
Qualifications:
* Diploma or bachelor's degree in administration
* Minimum 2 years of experience as an executive assistant.
* In-depth understanding of entire MS Office suite.
* Ability to organize a daily workload by priorities.
* Must be able to meet deadlines in a fast-paced quickly changing environment.
* A proactive approach to problem-solving with strong decision-making skills.
* Excellent Communication Skills (English/Arabic )
* Saudi National Preferred
AbbVie is an equal opportunity employer including disability/vets. It is
AbbVie's policy to employ qualified persons of the greatest ability without
discrimination against any employee or applicant for employment because of
race, color, religion, national origin, age, sex (including pregnancy),
physical or mental disability, medical condition, genetic information, gender
identity or expression, sexual orientation, marital status, status as a
disabled veteran, recently separated veteran, Armed Forces service medal
veteran or active duty wartime or campaign badge veteran or a person's
relationship or association with a protected veteran, including spouses and
other family members, or any other protected group status. We will take
affirmative action to employ and advance in employment qualified minorities,
women, individuals with a disability, disabled veterans, recently separated
veterans, Armed Forces service medal veterans or active-duty wartime or
campaign badge veterans. The Affirmative Action Plan is available for viewing
in the Human Resources office during regular business hours.
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