Executive Assistant - Saudi

Executive Assistant - Saudi-220004ZI

Applicants are required to read, write, and speak the following languages
: English
Preferred Qualifications

We are looking for an Executive Assistant to perform a variety of
administrative tasks and support our company 's senior-level manager.
Executive Assistant's responsibilities include managing calendars, making
travel arrangements, and preparing expense reports. To be successful in this
role, you should be well-organized, have great time management skills and be
able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing
personalized and timely support to executive member(s).
General secretarial duties:
* Diary Management and the maintenance thereof for multiple stakeholders
* Handling of general queries
* Arrangement of meetings/venues
* Travel arrangements
* Answering telephones and timeous delivery of comprehensive messages
* Typing/formatting of documents
* Compiling and finalising reports
* Office Management (Ordering stationery etc.)
* Ensuring all standard documents are completed
Administration duties
* Filing
* Updating and administering internal knowledge management system
* Understanding of all admin processes and ability to guide staff to required documentation
* Advise and assist staff on admin systems queries
* Administrative support CRM initiatives
* Ad hoc tasks
Qualifications & Experience Required
* Matriculation + Secretarial Diploma/Qualification beneficial
* Minimum ‎4 years Extensive Secretarial/Personal Assistant Experience
* Experience managing diaries - across time zones
* Experience supporting multiple Leaders
* Discretion and trustworthiness: you will often be party of confidential information
* Flexibility and adaptability
* Good oral and written communication skills
* Organisational skills and the ability to multitask
* The ability to be proactive and take the initiative
* Analytics - Excel analysis skills to support the Pillar Business
* PO Process - ability to use the internal Oracle systems to raise Purchase order and manage administrative tasks of PO process
Detailed Description and Job Requirements

Spends less than ‎20% of time providing administrative support to relieve
managers and staff of administrative and clerical details. Spends more than
‎80% of time on special projects. Projects may include equipment management,
training new hires on policies and procedures, project coordination and
logistics, documentation and collateral coordination, liaison to Human
Resources, create administration manuals. May participate in operational task
forces. May analyze basic spreadsheet models and track projects.

Works on assignments that are complex in nature where considerable judgment
and initiative is needed in resolving problems and making recommendations.
Exercises judgment within defined procedures and practices to determine
appropriate action. Normally does not receive work instructions, may determine
methods and procedures on new assignments and may supervise other
administrative employees. Ability to work in a dynamic fast paced environment.
Knowledge of spreadsheet applications. Demonstrated strong organizational
skills. Proactive and resourceful. Self-motivated. Proficient in desktop
applications such as MS Word, Excel, PowerPoint, email messaging tools, etc.
Preferred Qualification:BA/BS degree or equivalent. ‎2 - ‎4 years of related
experience.

As part of Oracle's employment process candidates will be required to
successfully complete a pre-employment screening process. This will involve
identity and employment verification, professional references, education
verification and professional qualifications and memberships (if
applicable).
Job : General Administration/Secretarial
Location : Saudi Arabia
Job Type : Regular Employee Hire
Organization : Oracle