Executive Assistant (Saudi Arabia)

؜ - ؜Riyadh ؜ -

Job details

Executive Assistant (Saudi Arabia)
Job Number:
‎3207130
POSTING DATE: Apr ‎27, ‎2022
PRIMARY LOCATION: Europe, Middle East, Africa-Saudi Arabia-Saudi Arabia-Riyadh
JOB: Administration
EMPLOYMENT TYPE: Full Time
JOB LEVEL: Non-Exempt
DESCRIPTION
Executive Assistant


Company Profile


Morgan Stanley is a leading global financial services firm providing a wide
range of investment banking, securities, investment management and wealth
management services. The Firm's employees serve clients worldwide including
corporations, governments, and individuals from more than ‎1,200 offices in ‎43
countries.


As a market leader, the talent and passion of our people is critical to our
success. Together, we share a common set of values rooted in integrity,
excellence, and strong team ethic. Morgan Stanley can provide a superior
foundation for building a professional career - a place for people to learn,
to achieve and grow. A philosophy that balances personal lifestyles,
perspectives and needs is an important part of our culture.


Role Responsibilities:


Secretarial & Administrative
* Responsibility and control of business schedule and diary management for all the bankers being supported.
* Maintain calendars, arrange internal and external meetings. Act as 'gatekeeper' for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds
* Extensive verbal and written interaction with your Banker's external clients, to CEO Level and internal colleagues ensuring the maintenance of relationships
* Liaising with internal and external client contacts to coordinate all logistics (time, venue, date, attendees) to ensure all meeting/events are properly arranged
* Arrange all conference calls, rooms, AV equipment, dial in numbers and video conference facilities
* Co-ordinate and book all travel including flights, hotels, currency, taxis etc. within the Firmwide Expense Policy. Ensure relevant agendas and itineraries are organized in advance. Also be available for any last-minute changes and emergency requests
* Process monthly expenses in a timely manner. Ensure these are processed quickly and efficiently and are within Firmwide policy. Pro-actively ensure this flow through the internal checking system. Obtain prior approval through the firm's approval systems for any client related or other entertainment costs
* Printing and collating all meeting documentation as required
* Provide admin support for any ad hoc team projects e.g., offsites, on sites, social events, etc.
* Provide secretarial assistance to officers outside of designated group when other members of the buddy group are out of the office due to sickness or short-term holiday
* Build good working relationships with other Assistants both Domestically and Internationally within the team and within other business units
* Organization of Monday Morning Meetings/Weekly Meetings/Team Meetings
* Pipeline/Greenbook maintenance
* Maintaining our in-house Client Relationship Management (CRM) Program
* Upkeep of filing systems
* Ad-hoc personal work
* Management of SABER (Import of goods) and FASAH (Export of goods) firm accounts
* Managing KSA business visa Invitation Letter requests for Morgan Stanley colleagues and clients via the Ministry of Foreign Affairs portal
* Assisting with company actions through government and business portals as required, for example letter attestations, revisions to Company's Commercial Registration and other corporate licenses / documents administration
* Work with buddy group to ensure consistent Assistant coverage during lunch breaks, holidays, and sickness
* Devise and maintain processes to facilitate an organized environment
* Ensure handover notes are kept up to date for ease of coverage #LI-KF1


QUALIFICATIONS


Qualifications



  • Previous experience as an Executive Assistant

  • Saudi National

  • Maintain confidentiality on all aspects of workload

  • Ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently

  • Pro-active 'can do' approach

  • Ability to use own initiative and judgement

  • Highly organized and capable of multi-tasking to meet deadlines

  • Articulate; an effective communicator

  • Discreet, professional manner

  • Attention to detail

  • Good organizational skills and able to follow up outstanding items as necessary

  • Strong team player

  • Excellent time/priority management skills

  • Excellent communication skills

  • Word/PowerPoint/Excel/Outlook/CRM and all other Microsoft applications

  • Full training on all MS systems and policies will be provided


Morgan Stanley is an equal opportunities employer. We work to provide a
supportive and inclusive environment where all individuals can maximise their
full potential. Our skilled and creative workforce is comprised of individuals
drawn from a broad cross section of the global communities in which we operate
and who reflect a variety of backgrounds, talents, perspectives, and
experiences. Our strong commitment to a culture of inclusion is evident
through our constant focus on recruiting, developing, and advancing
individuals based on their skills and talents.


Interested in flexible working opportunities? Morgan Stanley empowers
employees to have greater freedom of choice through flexible working
arrangements. Speak to our recruitment team to find out more.
Given the continued spread of COVID-‎19 (coronavirus), all interviews will be
conducted by phone or virtual connection to protect our candidates and
employees.


LI-KF1

Job Summary

  • Advertiser: Morgan Stanley
  • Announcement date: 29/04/2022
  • Type of employment: -
  • Experience level: -
  • Educational level: -
  • Job location: Riyadh
  • Salary: -
  • Phone number: -

More jobs like this

Riyadh
20/10/2022

A career at our company is an ongoing journey of discovery: our 60,300 people are shaping how the world lives, works and plays through next generation advancements in Healthcare, Life Science and Electronics. For more than 350 years and across the world we have passionately pursued our curiosity to…

Riyadh
28/02/2023

Services Account Executive - Saudi Arabia-23000124 **Applicants are required to read, write, and speak the following languages** **:** English, Arabic **Preferred Qualifications** ** Responsibilities:** * Contribute towards accelerating growth and exceeding customer expectations. * Exe…

Riyadh
22/06/2023

Services Account Executive - Saudi Arabia-23000122 **Applicants are required to read, write, and speak the following languages** **:** English, Arabic **Preferred Qualifications** ** Responsibilities:** * Contribute towards accelerating growth and exceeding customer expectations. * Exe…

السعودية
19/11/2022

* **Company :** Quick Global Solution Pvt. Ltd * **Industry :** Sales * **Education :** Any Graduation * **Post Date :** 14 July, 2022 * Saudi Arabia * **Job Type :** Full Time * **Designation :** Sales Executive * **Level :** Full Time, Permanent * **Job Role :** Sales Execu…

Riyadh
29/05/2022

Competitive business today is all about making intelligent, informed decisions. As a Capital & Debt Advisory (or CDA for short) Executive, you will help make that happen by being an important part of our diversely talented, highly experienced team working at the forefront of high-profile transactio…

Riyadh
30/08/2022

Job Description Saudi National Only (Male & Female) Innovate & Power the world An exciting opportunity has arisen for Saudi National Secretary/PA to join our team in Saudi Arabia as an Executive Secretary. You will be joining the existing team based in Riyadh which will provide the successful appli…

Riyadh
05/12/2023

The role of the Sales and Education Executive is to have a passion for people and service, with experience in retail, artistry, and education. Achieve sales plan and target KPI's for assigned region. The candidate must be a strong seller with the ability to recruit, consult and build a sale while a…

Riyadh
14/05/2022

**Minimum Clearance Required to Start:** Not Applicable/None **Job Description:** **POSITION OVERVIEW** : Performs numerous secretarial and administrative support activities for a senior-level executive, many of which are highly confidential or sensitive in nature. This administrative position req…

Riyadh
26/01/2023

**Job Number** 23015307 **Job Category** Administrative **Location** The St. Regis Riyadh, 2941 Makkah Al Mukarramah Road, Riyadh, Saudi Arabia, Saudi Arabia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management **POSITION SUMMA…

Riyadh
07/10/2023

**Date:** Oct 6, 2023 **Location:** Riyadh, Al Riyadh, SA, 12483 **Company:** Corning **Corning Optical Communications** is a leading manufacturer of fiber optic and copper communications system solutions for voice, data and video network applications worldwide. Corning Optical Communications is wh…

اللغة: العربيّة