Executive Assistant - Saudi National

Minimum Clearance Required to Start:
Not Applicable/None
Job Description:
POSITION OVERVIEW :
Performs numerous secretarial and administrative support activities for a
senior-level executive, many of which are highly confidential or sensitive in
nature. This administrative position requires the incumbent to exercise good
judgment and discretion in the execution of all duties and responsibilities.
SPECIFIC RESPONSIBILITIES :
Receives and screens visitors, telephone calls, and mail. Personally responds
to as many inquiries as possible, referring remaining inquiries to appropriate
individuals within the company for timely responses. Prioritizes responses to
incoming calls from both inside and outside the company.
Prepares correspondence and reports, much of which is confidential in nature.
Composes non-routine correspondence from brief notes or verbal instructions
and composes replies to routine correspondence on own initiative. Initiates
drafts of replies to other correspondence or inquiries for review by
executive. Proofreads and/or reformats drafts of documents created by
executive for spelling, grammar, and clarity of communication so that final
correspondence is signature-ready.
Schedules meetings, conferences, and appointments; establishes and maintains
calendar of events and keeps executive informed of commitments. Makes
arrangements for and hosts visiting dignitaries. Makes travel arrangements,
coordinating airline and auto rental reservations, hotel accommodations, and
expense reports.
PREFERRED EDUCATION/EXPERIENCE :
‎2-year degree in Business Administration (or equivalent) and ‎10-‎12 years of
experience, including at least ‎5-‎8 years in an administrative capacity.
SKILLS/COMPETENCIES:
Strong written and oral communication, organizational, and interpersonal
skills are required. Demonstrated ability in exercising tact and diplomacy are
required for presentation of a professional "front office" demeanor at all
times. In addition, a demonstrated proficiency in keyboard skills and the
utilization of MS Windows and related word processing, spreadsheet, database
software, and presentation software is required. Knowledge of corporate
policies and procedures is preferred.
This description has been designed to indicate the general nature and level of
work performed by employees within this position. The actual duties,
responsibilities, and qualifications may vary based on assignment and are not
limited to those listed.
Prepares meeting agenda, reports, files, and other materials for meetings. May
generate presentation graphs or charts using various graphics software.
Establishes and maintains follow-up files and confidential files for immediate
supervisor.
Initiates routine and non-routine reports as appropriate. Researches and
compiles statistical information and related data, produces special or
recurring reports, and completes special projects as assigned. Produces and
distributes data in graphic, spreadsheet, or narrative format.
Establishes and maintains databases as required.
Keeps current on all corporate policies and procedures. Serves as focal point
for gathering newly published policies and the dissemination of materials.
Performs other responsibilities associated with this position as may be
appropriate.