Executive Assistant (Saudi Only)

؜ - ؜al الخبر ؜ -

Job details

Responsibilities:


FUNCTIONAL RESPONSIBILITIES




  • Oversees the general office operation.




  • Greets visitors, answers a high-volume of incoming phone calls and delivering world-class service to our customers.




  • Coordinates appointments and meetings and manages staff calendars and schedules.




  • Supervises, mentors, trains, and coach 's office staff and delegates assignments to ensure maximum productivity.




  • Coordinates domestic and international travel, including flight, hotel, and car rental reservations for management level staff.




  • Purchases office supplies and equipment and maintaining proper stock levels.




  • Produces reports and composes correspondence.




  • Creates presentations and other management-level reports.




  • Coordinates and directs the work of the secretarial staff.




  • Receives, sorts, and distributes incoming mail.




  • Reviews outgoing correspondence for proper format, enclosures, grammar, etc., receives telephone calls and visitors.




  • Assists in preparation of routine planning and programs reports.




  • Creates and maintains a filing system. • Keeps reference files and manuals of policy and procedure up to date.




  • Maintains a follow-up file for reminding Company Representative of dates reports are due, pending correspondences etc.




  • Performs other miscellaneous related duties as required.




AUTHORITY/LEADERSHIP RESPONSIBILITIES




  • Provides guidance to co-workers.


    Requirements :


  • BS Business Administration or related with ‎5 years of significant experience.




  • Has project/office experience in the oil/gas or infrastructure industries.




  • Proficient of Microsoft Office applications and transcribes information from handwritten draft or shorthand note.




  • Excellent command of English & Arabic, written and verbal.



Job Summary

  • Advertiser: Atkins
  • Announcement date: 10/05/2022
  • Type of employment: -
  • Experience level: -
  • Educational level: -
  • Job location: al الخبر
  • Salary: -
  • Phone number: -

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