HR & Administration Coordinator

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Job Duties and Responsibilities



  • Ensure that Company's tenancy/lease and trade licenses, Dubai Chamber Membership, Establishment Cards are renewed on time.

  • Maintain a list of company cars with their registration expiry and ensure that Company Car Insurance renewal has been renewed before its expiry

  • Process company vehicle branding and renewal.

  • Monitor and schedule company vehicles maintenance service, traffic fines, fuel and salik expenses.

  • Maintain on monthly basis a list of mobile phone calls of employees and analyze if calls limits have been exceeded.

  • Negotiating contracts, agreements, and cooperative arrangements with service providers - hotel corporate rates etc.

  • Petty Cash Management

  • Arrange First Aid Training & Fire Fighting Training

  • Assist the management in new assigned project related to administration activities such as providing quotations from different service providers to ensure compliance with the company's policy and procedure.

  • Ensures preventive interruption of the operations of office equipment such as air-conditioning units and forklift, by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new service providers and suppliers.

  • Maintain supplies inventory and order pantry items for the office, office stationary and first aid kit items by checking the stock and replenish when necessary with attention to budgetary constraints.

  • Guide employees with documentation and arrange visa appointments on Schengen visa requirements and other countries' visa requirements for employees' business travel.

  • Responsible for the travel management of the employees, guests, clients and partners for training and business meetings and ensure reasonable logical airfare for business related travel arrangements.

  • In-charge in Office Maintenance to ensure a clean & comfortable working environment.

  • Greet visitors and answer telephone calls and direct them to the concerned member or staff.

  • Manage events, organize functions and book venues.


Background / Experience



  • ‎5+ years relevant experience

  • In-depth knowledge of rules and guidelines relating to UAE Mainland and Free Zone Trade License and compliance.

  • Outstanding communication and negotiation abilities.

  • Well versed with MS office applications - Excel, Word and Power Point

  • Excellent Team work skills

  • Strong administrative & organizational abilities


GEZE Middle East FZE
Jebel Ali Free Zone | P. O. Box ‎17903 Dubai
TEL +‎971 ‎4 ‎8833112


Contact Details


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Job Summary

  • Advertiser: GEZE
  • Announcement date: 10/07/2023
  • Type of employment: -
  • Experience level: -
  • Educational level: -
  • Salary: -
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