Job Description:
* Supervise the coordination of a complex calendar for the General Manager.
* Meet and greet General Manager Clients and Visitors.
* Prepare correspondence, reports, and materials for publications and presentations.
* Organize the planning of trade shows, conventions, and seminars; handle booking of location.
* Answer, screen, and forward incoming phone calls.
* Set up accommodation arrangements for company foreign visitors.
* Determine the nature of each meeting or appointment and ensure materials and support data are provided.
* Organizes and attends Board meetings (OGM & EGM), creates, transcribes, and distributes meeting agendas and minutes.
* Follows up on Board actions taken and notifies appropriate parties; drafts Board resolutions for review and approval.
* Collaborate with printers on the design and printing of logo changes, letterhead, envelopes, business cards, literature, presentation folders, and product lineinserts & settle rate & agreement.
* Responsible for creating anew deal with suppliers; ordering and maintaining office stationery, forms, and equipment.
* Liaise with Travel Services to set up deals and agreements.
* Manage all travel issues such as hotelagreements, ticketing, car rentals, and leisure holidaysby negotiating rates & signed contracts.
* Assist out-of-town candidates with travel, hotel, and car service arrangements.
* Execute word processing projects, including large-scale mailings, correspondence, and manuals.
* Organize the process of preparing tenders.
* Follow up with staff members on assigned tasks and keep the General Manager updated until such tasks are fully executed.
* Manage the General Manager's office to ensure confidentiality and integrity aremaintained at all times handle all translation of official documents from English to Arabic and vice versa.
Qualifications:
* English and Arabic language proficiency in writing and speaking. French Language knowledge is preferred.
* Communication skills (internal/external network of contacts)
* Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
* Bachelor's degree required
* 5+ years of related experience required in working in an executive assistant role supporting C-Level executives or in managerial position.
* Ability to prioritize and meet deadlines, Keep information confidential.
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