Job Purpose: Supervise and organize the day to day operational aspects of the
EK engineering administration department to ensure that all aspects of time
keeping, transportation, security access, mail handling, passes and permits
and staff induction are carried out to the required standard as per company
policies and procedures to support operational requirements. Job Outline: -
Plan, supervise and allocate the daily workload related to time and attendance
administrative duties ensuring attendance input, overtime, industrial injury,
sick leave, etc are recorded accurately. Ensure that work load is shared
evenly, and wherever necessary, prioritised to meet urgent requirements.
Supervise the input of departmental rosters into the HR system. - Review
claims for productivity pay, lieu hours, taxi fares, night pay, flying pay and
meal claims. Carry out quality control of database and spreadsheet information
related to the various inputs. - Supervise the operation of the mail delivery
service, ensuring mail is collected and distributed in a timely manner.
Maintain a prompt system for acceptance and delivery of couriered items. -
Coordinate with line managers and HR on Time and Attendance system (TARS)
transactions inquiries, ensuring that requested transaction details are
provided within the desired time frame. - Plan, organize and delegate clerical
support activities related to day passes, permanent airport passes for
personnel / vehicles and issue/renewals of airport driving licences. Supervise
the entire Airport Driving License process such as arranging new ADP training,
nominations, collections, renewals, amendments etc. - Supervise the operation
and daily transactions related to the Security Access System, providing access
and/or removing access to controlled areas for individuals as required.
Coordinate Security Training arrangements between Group Security and various
Engineering Sections. - Carry out induction and familiarization briefings for
new staff. - Plan, implement and control a system to provide prior
notification to concerned staff within EK Engineering to alert them of expiry
dates for personal and equipment passes, permits and licences. - Supervises,
directly and/or through subordinates all transportation related requirements
such as route allocations, coordination and vehicle maintenance/repair
scheduling to support operational needs.
Qualifications & Experience: Engineering. Other : 12 Years schooling or
equivalent : Experience 4+ yrs in Engineering Other Knowledge/skills: -
Experience in administration in an industrial or large commercial office
environment - Must have excellent English language communication skills and be
capable to supervise a multi-disciplined team to achieve the Department's
goals and objectives. - Strong PC skills especially with MS office - Ability
to ensure confidentiality when dealing with sensitive information
Salary & Benefits: Join us in Dubai and enjoy an attractive tax-free salary
and travel benefits that are exclusive to our industry, including discounts on
flights and hotels stays around the world. You can find out more information
about our employee benefits in the Working Here section of our website
www.emirates.com/careers. Further information on what's it like to live and
work in our cosmopolitan home city, can be found in the Dubai Lifestyle
section.
**Main responsibilities:** Company cars Manage the company's fleet data e.g. (accidents, changed parts) Support in the periodic company cars exchange process and internal selling program Transportation operations Monitor the daily operations of the outsourced transportation co…
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