Zahrawi Group is a leading company in the GCC Healthcare Industry with its
presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and
distributes high-quality products and services to Hospitals, Clinics,
Laboratories, & Analytical Industries.
The Office & Admin Assistant is accountable to ensure the efficient day-to-day
operation of the office and support the work of management and other staff.
Office Coordination Assistance:
• Preparing coffee and tea for staff & visitors .
• Forwarding emails to concerned department coordinator for updating product
delivery schedule.
• Managing and sorting incoming mail, faxes, and courier deliveries for
distribution.
• H andling courier and other services to run office smoothly.
• Answering incoming telephone calls, determining purpose of calls, and
forwarding calls to appropriate personnel or department in absence of the
office administrator.
• Coordinating between departments and operating units in resolving day-to-day
administrative and operational problems.
• Monitoring cleanliness of office equipment and furniture.
• Maintaining international phone call logs.
• Maintaining electronic access device for entry and exit.
• Maintaining conference or meeting room schedule program.
• Arranging birthday or party meeting snacks and juices.
• Supporting with IT department to ensure all connections running fine.
Office Documents Assistance:
• Assisting all departments in photocopying & scanning of documents.
• Arranging faxed documents.
• Maintaining all customer contract copies.
• Maintaining record for all outgoing and incoming documents.
• Maintaining and filing of office files and documents.
• Arranging all documents for Signature for UAE and tracking of the documents.
Office Supplies Assistance:
• Purchasing, receiving, and storing the office supplies ensuring that basic
supplies are always available.
Requirements:
* Must have a Bachelor's degree
* Must be based in the UAE and willing to move to company visa
Location: UAE - Dubai
Job Type: FULLTIME
Job Posting Date: 24-03-2023
Division/Department: Administration
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