Programme Assistant

Grade : G5
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : ‎2 years (extension is
subject to the need of the function, availability of funding and satisfactory
performance of the incumbent)
Job Posting : Feb ‎21, ‎2023, ‎7:36:‎41 AM
Closing Date : Mar ‎14, ‎2023, ‎5:59:‎00 PM
Primary Location : Egypt-Cairo
Organization : EM/NMH Non Communicable Diseases and Mental Health
Schedule : Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of
applications indicated above reflects your personal device's system settings.

OBJECTIVES OF THE PROGRAMME

To support Member States in the development, adaptation and use of strategies
and tools aiming at promoting and protecting mental health and reduce problems
related to mental and neurological disorders, alcohol and substance abuse and
to facilitate the incorporation of mental health knowledge and skills in
general health care and social development.

DESCRIPTION OF DUTIES

Provide full administrative support including:
* Drafting in line with WHO style guide, reviewing and dispatching of correspondence, reports, documents, etc., independently compose and finalize correspondence of administrative nature and draft interim replies, draft presentations as guided by professional staff.
* Receive, screen and log all incoming correspondence, search for information and attach background, provide unofficial translation, if needed, take minutes of unit meetings, update and maintain unit filing system (paper based, electronic and database).
* Follow up on the implementation of programme activities and ensure timely submission of unit's contributions; respond to and act on telephone enquiries, assess the urgency of programme matters and refer them to appropriate staff for action, inform and remind professional staff in the unit of deadlines, provide supporting material as appropriate.
* Organize the travel of the Regional Adviser and unit staff, including raising travel requests (TRs) in the General Management System (GSM), security clearance, finalizing travel itineraries and hotel bookings etc., and following up and maintaining records on the submission of duty travel reports.
* Provide full administrative support to the unit's intercountry meetings, draft rationale and plan (including approximate costs) for meetings, compile and process all necessary documentation, liaise with participants, issue TRs, effect payments for participants, follow up on travel claims and complete logistical and financial arrangements.
* Using GSM, carry out the function of project administrator; entering unit workplans, monitoring availability of funds and financial expenditures according to the approved workplan, initiating expenditure batches, and liaising and coordinating with country offices on the implementation of the workplan related to the concerned programme.
* Initiate and process different transactions in GSM, including procurement of goods & services; completing necessary forms, obtaining approvals for APWs and submitting documentation to the Administrative Assistant, and following up with concerned parties on the receipt of deliverables and finalization of payments.
* Update the unit's webpages linked to the programmatic areas.
* Assist/replace administrative staff in the Department, and perform other relevant duties within their scope of responsibility as required.

REQUIRED QUALIFICATIONS

Education

Essential : Completion of secondary education supplemented by secretarial
training.
Desirable : University degree in business administration, social sciences
or related field an asset.

Experience

Essential : At least five years' progressive administrative experience.
Desirable : Relevant experience in the UN system.

Skills

• Good filing and organizational skills.


• Ability to maintain good working relationships with staff, experts and visitors.


• Demonstrated ability to translate routine correspondence into English.


• Very good time management and stress management skills.


• Very good knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide applicable to the administrative level an asset.

WHO Competencies

The Enhanced WHO Global Competency Model can be found at
https://intranet.who.int/homes/pml/documents/enhanced who global competency
model_february ‎2015.pdf
* Communication
* Producing results
* Teamwork
* Moving forward in a changing environment
* Knowing and managing yourself

Use of Language Skills

Essential : Expert knowledge of English. Expert knowledge of Arabic.
Desirable : Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration
package, which for the above position includes an annual net base salary
starting at EGP ‎306,297 (subject to mandatory deductions for pension
contributions and health insurance, as applicable) and ‎30 days of annual
leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level


• Only candidates under serious consideration will be contacted.


• Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that: ‎1 -Your profile on Stellis is properly completed and updated; ‎2- All required details regarding your qualifications, education, training and experience are provided; ‎3- Your experience records are entered with elaboration on tasks performed at the time


• A written test may be used as a form of screening.


• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.


• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.


• For information on WHO's operations please visit: http://www.who.int.


• WHO is committed to workforce diversity.


• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.


• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.


• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.


• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.