Grade : G5
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : 1 year (Extension subject
to availability of funds, satisfactory performance & continuing need for
position)
Job Posting : Apr 2, 2023, 7:24:32 AM
Closing Date : Apr 23, 2023, 4:59:00 PM
Primary Location : Egypt-Cairo
Organization : EM/CRP Communication, Resource Mobilization and
Partnership
Schedule : Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of
applications indicated above reflects your personal device's system settings.
The mission of the CRP Department is to strategically support and oversee all
communication and resource mobilization activities in the region (including
regional and country offices), build strategic alliances and partnerships, and
manage external relations. The Department manages WHO/EMRO's relationship with
the international community by contributing to the positioning of the
Organization's regional health priorities into the agenda of the international
community and in positioning the Organization to attain technical and
strategic recognition within the regional and global settings.
1. Provide full administrative support including drafting in line with WHO
style guide, reviewing and dispatching of correspondence, reports, documents,
etc., independently compose and finalize correspondence of administrative
nature and draft interim replies, draft presentations as guided by
professional staff.
2. Receive, screen and log all incoming correspondence, search for
information and attach background, provide unofficial translation, if needed,
take minutes of unit meetings, update and maintain unit filing system (paper
based, electronic and database).
3. Follow up on the implementation of programme activities and ensure timely
submission of unit's contributions; respond to and act on telephone enquiries,
assess the urgency of programme matters and refer them to appropriate staff
for action, inform and remind professional staff in the unit of deadlines,
provide supporting material as appropriate.
4. Organize the travel of the Regional Adviser and unit staff, including
raising travel requests (TRs) in the General Management System (GSM), security
clearance, finalizing travel itineraries and hotel bookings etc., and
following up and maintaining records on the submission of duty travel reports.
5. Provide full administrative support to the unit's intercountry meetings,
draft rationale and plan (including approximate costs) for meetings, compile
and process all necessary documentation, liaise with participants, issue TRs,
effect payments for participants, follow up on travel claimsand complete
logistical and financial arrangements.
6. Using GSM, carry out the function of project administrator; entering unit
workplans, monitoring availability of funds and financial expenditures
according to the approved workplan, initiating expenditure batches, and
liaising and coordinating with country offices on the implementation of the
workplan related to the concerned programme.
7. Initiate and process different transactions in GSM, including procurement
of goods & services; completing necessary forms, obtaining approvals for APWs
and submitting documentation to the Administrative Assistant, and following up
with concerned parties on the receipt of deliverables and finalization of
payments.
8. Update the unit's webpages linked to the programmatic areas.
9. Assist/replace administrative staff in the Department, and perform other
relevant duties within their scope of responsibility as required
Essential : Completion of secondary education supplemented by secretarial
training
Desirable : University degree in communication, business administration,
social sciences or related field an asset
Essential : At least five years' progressive administrative experience
Desirable : Relevant experience in UN or international organizations
The Enhanced WHO Global Competency Model can be found at
https://intranet.who.int/homes/pml/documents/enhanced who global competency
model_february 2015.pdf
* Teamwork
* Respecting and promoting individual and cultural differences
* Communication
* Producing results
* Moving forward in a changing environment
Essential : Expert knowledge of English. Expert knowledge of Arabic.
Desirable : Beginners knowledge of French.
WHO offers staff in the General Services category an attractive remuneration
package, which for the above position includes an annual net base salary
starting at EGP 306,297 (subject to mandatory deductions for pension
contributions and health insurance, as applicable) and 30 days of annual
leave.
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