Programme Assistant

Grade : G5
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : ‎24.4
Job Posting : Oct ‎17, ‎2023, ‎3:48:‎54 AM
Closing Date : Oct ‎31, ‎2023, ‎5:59:‎00 PM
Primary Location : Egypt-Cairo
Organization : EM/DCD Division of Communicable Disease Control
Schedule : Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of
applications indicated above reflects your personal device's system settings.

OBJECTIVES OF THE PROGRAMME

To provide support to RTB programme with full range of administrative
coordination and monitoring actions of programme project activities. This
includes administrative aspects of processing, follow-up and implementation of
activities, as well as procurement, budget and finance functions.

DESCRIPTION OF DUTIES

‎1. Provide full administrative support including drafting in line with WHO
style guide, reviewing and dispatching of correspondence, reports, documents,
etc., independently compose and finalize correspondence of administrative
nature and draft interim replies, draft presentations as guided by
professional staff. ‎2. Receive, screen and log all incoming correspondence,
search for information and attach background, provide unofficial translation,
if needed, update and maintain unit filing system (paper based, electronic and
database). ‎3. Follow up on the implementation of programme activities and
ensure timely submission of department's contributions; respond to and act on
telephone enquiries, assess the urgency of programme matters and refer them to
appropriate staff for action, inform and remind professional staff in the unit
of deadlines, provide supporting material as appropriate. ‎4. Using GSM, carry
out the function of project administrator; monitoring availability of funds
and financial expenditures according to the approved workplan, initiating
expenditure batches, and liaising and coordinating with country offices on the
implementation of the workplan related to the concerned programme. ‎5. Organize
travel of unit's staff, including raising travel requests (TRs) in the General
Management System (GSM), security clearance, finalizing travel itineraries and
hotel bookings etc., and following up and maintaining records on the
submission of duty travel reports. ‎6. Provide administrative support to the
department's intercountry meetings, draft rationale and plan (including
approximate costs) for meetings, compile and process all necessary
documentation, liaise with participants, issue TRs, effect payments for
participants, follow up on travel claims and complete logistical and financial
arrangements. ‎7. Initiate and process different transactions in GSM, including
procurement of goods & services, completing necessary forms, obtaining
approvals for APWs and submitting documentation to the Administrative
Assistant, and following up with concerned parties on the receipt of
deliverables and finalization of payments. ‎8. Assist/replace administrative
staff in the Department and perform other relevant duties within their scope
of responsibility as required.

REQUIRED QUALIFICATIONS

Education

Essential : Completion of secondary education supplemented by secretarial
training.
Desirable : University degree in business administration, social sciences
or related field an asset.

Experience

Essential : At least five years' progressive administrative experience.
Desirable : Relevant experience in the UN system.

Skills

Good filing and organizational skillsAbility to maintain good working
relationships with staff, experts and visitors. Demonstrated ability to
translate routine correspondence into English. Very good time management and
stress management skills. Very good knowledge of WHO rules, manuals,
practices, procedures and WHO Style Guide applicable to the administrative
level an asset.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential : Expert knowledge of English. Expert knowledge of Arabic.
Desirable : Expert knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration
package, which for the above position includes an annual net base salary
starting at EGP ‎306,297 (subject to mandatory deductions for pension
contributions and health insurance, as applicable) and ‎30 days of annual
leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level


• Only candidates under serious consideration will be contacted.


• A written test and/or an asynchronous video assessment may be used as a form of screening.


• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.


• According to article ‎101, paragraph ‎3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.


• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.


• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
  The WHO is committed to achieving gender parity and geographical diversity in
  its staff. Women, persons with disabilities, and nationals of unrepresented
  and underrepresented Member States (https://www.who.int/careers/diversity-
  equity-and-inclusion) are strongly encouraged to apply.
  Persons with disabilities can request reasonable accommodations to enable
  participation in the recruitment process. Requests for reasonable
  accommodation should be sent through an email to
  [email protected]


• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.


• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.


• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.


• For information on WHO's operations please visit: http://www.who.int.


• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.


• The statutory retirement age for staff appointments is ‎65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.


• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].


• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.


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