Programme Assistant (SDL)

Grade : G5
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : Two years (subject to
availability of funds, satisfactory performance and continuing need for the
position)
Job Posting : Oct ‎16, ‎2022, ‎5:15:‎12 AM
Closing Date : Oct ‎30, ‎2022, ‎5:59:‎00 PM
Primary Location : Egypt-Cairo
Organization : EM/UHS UHC/Health Systems
Schedule : Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of
applications indicated above reflects your personal device's system settings.

OBJECTIVES OF THE PROGRAMME

The Health Workforce Development team (HWD) works in strengthening the
capacities of member states to develop and manage a competent health
workforce, and thereby improve the access of the population to quality health
care, through HRH strategic planning and implementation, building governance
and education capacities, improving HRH information and knowledge and capacity
building for priority health interventions. The team coordinates development
and learning activities for national counterparts through fellowship programme
and regional WHO staff through staff development and learning programme (SDL).

DESCRIPTION OF DUTIES

‎1. Provide full administrative support to staff development and learning
activities, including participating in planning, implementation and
monitoring.‎2. Monitor and update the learning system, ensuring all the
regional staff development and learning activities are recorded3. Prepare
reports on staff development and learning activities across the region4.
Provide information training to promote the use of learning management system
and available training programmes to create awareness to a wide range of
staff5. Organize staff development and learning committee meetings and
maintain records6. Independently assess and process fellowship requests,
compose and finalize correspondence of fellowship related, ensure placement
and award letters. Update the fellowships computerized records by retrieving
information from files and entering relevant computerized data;‎7. Ensure that
the fellowship payments, financial transactions and reports are conducted in a
timely manner.‎8. Provide full administrative support to meetings, draft
costing for meetings, process all necessary documentation, liaise with
participants, issue TRs, effect payments for participants, follow up on travel
claims and complete logistical and financial arrangements, using GSM, monitor
availability of funds and financial expenditures according to the approved
work plan.‎9. Initiate and process different transactions in GSM, including
procurement of services; completing necessary forms, obtaining approvals for
APWs and following up with concerned parties on the receipt of deliverables
and finalization of payments.‎10. Assist/replace administrative staff in the
team, and perform other relevant duties as required.

REQUIRED QUALIFICATIONS

Education

Essential : Completion of secondary education supplemented by experience
or training in related administrative fields.
Desirable : University degree in business administration, social sciences,
or related field is an asset

Experience

Essential : At least five years progressive administrative experience
Desirable : Related experience in capacity development, staff development
and learning and fellowships is an asset

Skills

 Demonstrated knowledge of WHO rules, manual, practices/policies and
procedures, and in particular regarding Fellowships/training general rules and
regulations. Very good time management and organizational skills. Proven
drafting skills Konwledge of learning management systems is an asset
Knowledge of fellowships automated system is an asset.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential : Expert knowledge of English. Expert knowledge of Arabic.
Desirable : Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration
package, which for the above position includes an annual net base salary
starting at EGP ‎244,952 (subject to mandatory deductions for pension
contributions and health insurance, as applicable) and ‎30 days of annual
leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level


• Only candidates under serious consideration will be contacted.


• A written test may be used as a form of screening.


• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.


• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.


• For information on WHO's operations please visit: http://www.who.int.


• WHO is committed to workforce diversity.


• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.


• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.


• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.


• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.