Grade : G5
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : 2 years
Job Posting : May 16, 2023, 4:35:22 AM
Closing Date : May 31, 2023, 4:59:00 PM
Primary Location : Egypt-Cairo
Organization : EM/UHS UHC/Health Systems
Schedule : Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of
applications indicated above reflects your personal device's system settings.
To improve the performance of the health systems in the Eastern Mediterranean
Region by providing evidence based policy advice, building individual and
institutional capacity, and supporting priority programmes through better
governance, financing, workforce, technologies and services. The scope of work
of the department is to support Ministries of Health as well as other national
institutions, public and non-public, working in close collaboration with WHO
Headquarters, WHO Country offices and partners in the area of Health
Governance and Financing.
Provide full administrative support including drafting in line with WHO style
guide, reviewing and dispatching of correspondence, reports, documents, etc.,
independently compose and finalize correspondence of administrative nature and
draft interim replies, draft presentations as guided by professional staff.
Receive, screen and log all incoming correspondence, search for information
and attach background, provide unofficial translation, if needed, take minutes
of unit meetings, update and maintain unit filing system (paper based,
electronic and database).Follow up on the implementation of programme
activities and ensure timely submission of unit's contributions; respond to
and act on telephone enquiries, assess the urgency of programme matters and
refer them to appropriate staff for action, inform and remind professional
staff in the unit of deadlines, provide supporting material as
appropriate.Organize the travel of the Regional Adviser and unit staff,
including raising travel requests (TRs) in the General Management System
(GSM), security clearance, finalizing travel itineraries and hotel bookings
etc., and following up and maintaining records on the submission of duty
travel reports.Provide full administrative support to the unit's intercountry
meetings, draft rationale and plan (including approximate costs) for meetings,
compile and process all necessary documentation, liaise with participants,
issue TRs, effect payments for participants, follow up on travel claims and
complete logistical and financial arrangements. Using GSM, carry out the
function of project administrator; entering unit workplans, monitoring
availability of funds and financial expenditures according to the approved
workplan, initiating expenditure batches, and liaising and coordinating with
country offices on the implementation of the workplan related to the concerned
programme. Initiate and process different transactions in GSM, including
procurement of goods & services; completing necessary forms, obtaining
approvals for APWs and submitting documentation to the Administrative
Assistant, and following up with concerned parties on the receipt of
deliverables and finalization of payments.Update the unit's webpages linked to
the programmatic areas. 9. Assist/replace administrative staff in the
Department, and perform other relevant duties within their scope of
responsibility as required.
Essential : Completion of secondary education supplemented by secretarial
training.
Desirable : University degree in business administration, social sciences
or related field an asset.
Essential : At least five years' progressive administrative experience.
Desirable : Relevant experience in the UN system.
- Good filing and organizational skills.- Ability to maintain good working
relationships with staff, experts and visitors.- Demonstrated ability to
translate routine correspondence into English. - Very good time management and
stress management skills.- Very good knowledge of WHO rules, manuals,
practices, procedures and WHO Style Guide applicable to the administrative
level an asset.
Communication
Producing results
Teamwork
Moving forward in a changing environment
Knowing and managing yourself
Essential : Expert knowledge of English. Expert knowledge of Arabic.
Desirable : Intermediate knowledge of French.
WHO offers staff in the General Services category an attractive remuneration
package, which for the above position includes an annual net base salary
starting at EGP 306,297 (subject to mandatory deductions for pension
contributions and health insurance, as applicable) and 30 days of annual
leave.
**Grade** **:** G5 **Contractual Arrangement** **:** Fixed-term appointment **Contract Duration (Years, Months, Days)** **:** 1 year (Extension subject to availability of funds, satisfactory performance & continuing need for position) **Job Posting** **:** Apr 2, 2023, 7:24:32 AM **Closing Dat…
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**Grade** **:** G5 **Contractual Arrangement** **:** Fixed-term appointment **Contract Duration (Years, Months, Days)** **:** 24.4 **Job Posting** **:** Oct 17, 2023, 3:48:54 AM **Closing Date** **:** Oct 31, 2023, 5:59:00 PM **Primary Location** **:** Egypt-Cairo **Organization** **:** EM/DC…
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