Secretary

Company Description

At AECOM, we 're delivering a better world.
We believe infrastructure creates opportunity for everyone. Whether it's
improving your commute, keeping the lights on, providing access to clean water
or transforming skylines, our work helps people and communities thrive.
Our clients trust us to bring together the best people, ideas, technical
expertise and digital solutions to our work in transportation, buildings,
water, the environment and new energy. We're one global team - ‎47,000 strong -
driven by a common purpose to deliver a better world.
Here, you will have freedom to grow in a world of opportunity.
We will give you the flexibility you need to do your best work with hybrid
work options. Whether you're working from an AECOM office, remote location or
at a client site, you will be working in a dynamic environment where your
integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion - a safe
and respectful workplace, where we invite everyone to bring their whole selves
to work using their unique talents, backgrounds and expertise to create
transformational outcomes for our clients.
We will encourage you to grow and develop your career with us through our
technical and professional development programs and diverse career
opportunities. We believe in leadership at all levels. No matter where you sit
in the organization you can make a lasting impact on the projects you work on,
the teams and committees you join and our business.
We offer competitive pay and benefits, well-being programs to support you and
your family, and the development resources you need to advance your career.
When you join us, you will connect and collaborate with a global network of
experts - planners, designers, engineers, scientists, consultants, program and
construction managers - leading the change toward a more sustainable and
equitable future. Join us and let's get started.

Job Description
* Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
* May revise system or schedule as required to ensure timely approvals and distribution.
* Ensures changes to document in a timely fashion in order to meet set deadlines.
* Responsible for coordination with other parties to make sure document edits are made and proofed.
* Tracks and keeps records of documents.
* Follows standardized procedures but may have to use discretion to complete project.
* Ensures document tracking and production system is maintained.
* Prepares and maintains a document control system for all forms of documentation.
* Makes copies of drawing for production and other company employees.
* Assures that all completed documents have been signed-off by the appropriate personnel.
* Distributes copies of documents to the appropriate personnel.
* Implements and follows company quality assurance program procedures.

Qualifications

Minimum Requirements :
Typical responsibilities of the job include:
* answering calls, taking messages and handling correspondence
* maintaining diaries and arranging appointments
* typing, preparing and collating reports
* filing
* organizing and servicing meetings (producing agendas and taking minutes)
* managing databases
* prioritizing workloads
* implementing new procedures and administrative systems
* liaising with relevant organizations and clients
* coordinating mail-shots and similar publicity tasks
* logging or processing bills or expenses
* acting as a receptionist and/or meeting and greeting clients

Additional Information

Here, you will have freedom to grow in a world of opportunity.
We will give you the flexibility you need to do your best work. Whether you
're working from an AECOM office, remote location or at a client site, you
will be working in a dynamic environment where your integrity, entrepreneurial
spirit and pioneering mindset are championed.
With infrastructure investment accelerating worldwide, our services are in
great demand, and there's never been a better time to be at AECOM! Join us,
and you'll get all the benefits of being a part of a global, publicly traded
firm - access to industry-leading technology and thinking and transformational
work with big impact and work flexibility.
We will encourage you to grow and develop your career with us through our
technical and professional development programs and diverse career
opportunities. We believe in leadership at all levels. No matter where you sit
in the organization you can make a lasting impact on the projects you work on,
the teams and committees you join and our business.
AECOM provides a wide array of compensation and benefits programs to meet the
diverse needs of our employees and their families. We also provide a robust
global well-being program. We're the world's trusted global infrastructure
firm, and we're in this together - your growth and success are ours too.
As an Equal Opportunity Employer, we believe in each person's potential, and
we'll help you reach yours.
Join us and let's get started.