+ Maintains an established data distribution system and schedule for the
assigned project based upon client, project, and supplier requirements.
+ May revise system or schedule as required to ensure timely approvals and
distribution.
+ Ensures changes to document in a timely fashion in order to meet set
deadlines.
+ Responsible for coordination with other parties to make sure document edits
are made and proofed.
+ Tracks and keeps records of documents.
+ Follows standardized procedures but may have to use discretion to complete
project.
+ Ensures document tracking and production system is maintained.
+ Prepares and maintains a document control system for all forms of
documentation.
+ Makes copies of drawing for production and other company employees.
+ Assures that all completed documents have been signed-off by the
appropriate personnel.
+ Distributes copies of documents to the appropriate personnel.
+ Implements and follows company quality assurance program procedures.
Minimum Requirements
Typical responsibilities of the job include:
+ answering calls, taking messages and handling correspondence
+ maintaining diaries and arranging appointments
+ typing, preparing and collating reports
+ filing
+ organizing and servicing meetings (producing agendas and taking minutes)
+ managing databases
+ prioritizing workloads
+ implementing new procedures and administrative systems
+ liaising with relevant organizations and clients
+ coordinating mail-shots and similar publicity tasks
+ logging or processing bills or expenses
+ acting as a receptionist and/or meeting and greeting clients
Preferred Qualifications
+ Professional Degree Preferred
What We Offer
We will give you the flexibility you need to do your best work with hybrid
work options. Whether you’re working from an AECOM office, remote location or
at a client site, you will be working in a dynamic environment where your
integrity, entrepreneurial spirit and pioneering mindset are championed. You
will help us foster a culture of equity, diversity and inclusion – a safe and
respectful workplace, where we invite everyone to bring their whole selves to
work using their unique talents, backgrounds and expertise to create
transformational outcomes for our clients. We will encourage you to grow and
develop your career with us through our technical and professional development
programs and diverse career opportunities. We believe in leadership at all
levels. No matter where you sit in the organization you can make a lasting
impact on the projects you work on, the teams and committees you join and our
business. We offer competitive pay and benefits, well-being programs to
support you and your family, and the development resources you need to advance
your career. When you join us, you will connect and collaborate with a global
network of experts – planners, designers, engineers, scientists, consultants,
program and construction managers – leading the change toward a more
sustainable and equitable future. Join us and let’s get started. As an Equal
Opportunity Employer, we believe in each person’s potential, and we’ll help
you reach yours.
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