Executive Secretary

Executive Secretary

We are looking for an Executive Secretary to facilitate and coordinate all
secretarial and administrative functions to ensure the smooth running of the
office of the Principal/Head of School. Maintain high quality communication
from and within the Principal's office and liaise with tact and diplomacy with
school staff, parents and representative of the GEMS Corporate Office . You
will also be the point of contact for correspondences with the Educational
Authorities i.e., Central Board of Secondary Education and the Sharjah Private
Education Authority.
Responsibilities:
* Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
* Maintain high-quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents, and representatives of the GEMS Corporate Office.
* Generate and process daily office e-mails, telephone calls and faxes
* Perform a wide variety of general secretarial duties, including maintaining accurate and detailed records, databases, and filing systems.
* Maintain the Principal's appointment calendar as well as all her professional communication and public relations needs.
* Compile information from various sources to generate reports; prepares, collate and distribute weekly, monthly, and annual reports as required.
* Review and update all documentation, calendars and all school-related activities. Organize and coordinate office management activities and oversees school events. Communicates information to faculty, staff, parents, and students.
* Liaise with all school secretaries regarding students, parents, faculty and staff.
* Assist in the organizing of school events and facilitates the use of effective strategies for ascertaining and gaining publicity for all noteworthy events in order to promote the school positively.
* Coordinate personnel needs regarding attendance and reporting, employee files, annual reports, and other school reports as needed.
* Provide high-quality reception and hospitality for the Principal's visitors and those seeking to communicate with the Principal.
* Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
* Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
* Attends staff meetings and serves on committees as required.
* Performs other duties as requested/directed by the Principal.
About your benefits

An attractive remuneration package is on offer to the successful candidate
including tax-free salary, airfare, medical cover, ‎45 days of annual leave and
tuition fee concession.
If you meet these criteria, are enthusiastic about working in an educational
environment then we would welcome your application.
Competencies & Skill
*
A graduate in any relevant field
* Demonstrate competence in computer technical skills using Word, Excel, Publisher, PowerPoint, and other related programs/software for educational and business office use.
* Maintain confidentiality and exemplifies personal and professional integrity.
* Exhibit exemplary written/spoken English language skills; including exceptional phone skills.
* An excellent team player both within the department and across all phases and other sister schools
* Effective interpersonal skills to aid in daily contact with a diverse multicultural population.
* Deliver results in a timely manner with the highest degree of efficiency
* Attention to detail & able to prioritize key tasks
* Strategize, plan and deliver independently and collaboratively
Recruitment process
*
Shortlisting based on initial interview
* School based assessment
* Final interview with Principal/CEO & Corporate HR Business Partner