Executive Secretary / F&B Coordinator

Executive Secretary / F&B Coordinator
An Executive Secretary / F&B Coordinator is responsible for carrying out the
daily activities of the executive office to deliver an excellent staff
experience while providing secretarial support and carrying out confidential
and vital tasks for the hotel General Manager. She would also assist with
Coordination of Food and Drink department in terms of Administration and
Reporting.
What will I be doing?
As an Executive Secretary / F&B Coordinator you will be required to provide
secretarial support to the hotel General Manager. Specifically, you will be
responsible for performing the following tasks to the highest standards:
* Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
* Provide secretarial support to the Hotel General Manager and her team.
* Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
* Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner with necessary followups to ensure timely achievement of objectives
* Identify and build internal and external relationships
* Assist with special projects related to the Executive Office
* Help with tasks and duties in administration of the Food and Drinks department.
* Collaborate with Heads of Department in tasks assigned to them to ensure timely reporting to the hotel General Manager
* Assist the Hotel General Manager of the hotel
* Assist the Hotel Food and drinks team in Execution of Departmental tasks and follow-ups.
* Assist the Hotel General Manager in ensuring reports to Key Stakeholders are kept UpToDate.
* Assist the hotel General Manager in execution of hotel Strategy and achievement of hotel objectives.
What are we looking for?
An Executive Secretary / F&B Coordinator serving Hilton brands is always
working on behalf of our Guests and working with other Team Members. To
successfully fill this role, you should maintain the attitude, behaviours,
skills, and values that follow:
* Excellent verbal and written communication skills
* Excellent administration and IT skills
* Committed to delivering a high level of customer service, both internally and externally
* Flexibility to respond to a range of different work situations
* Ability to analyse and summarise key reports providing an executive summary to the General Manager
* Excellent collaboration skills to achieve a common hotel objective and strategy
It would be advantageous in this position for you to demonstrate the following
capabilities and distinctions:
* Previous administrative experience in a fast paced environment
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector
from luxurious full-service hotels and resorts to extended-stay suites and
mid-priced hotels. For nearly a century, Hilton has offered business and
leisure travelers the finest in accommodations, service, amenities and value.
Hilton is dedicated to continuing its tradition of providing exceptional guest
experiences across its. Our vision "to fill the earth with the light and
warmth of hospitality" unites us as a team to create remarkable hospitality
experiences around the world every day. And, our amazing Team Members are at
the heart of it all!