Administrative Assistant - SABCO Office - Bechtel

Requisition ID: ‎271427
* Relocation Authorized: None
* Telework Type: N/A
* Work Location: Riyadh
Company Overview:
Since ‎1898, we have helped customers complete more than ‎25,000 projects in ‎160
countries on all seven continents that have created jobs, grown economies,
improved the resiliency of the world's infrastructure, increased access to
energy, resources, and vital services, and made the world a safer, cleaner
place.
Differentiated by the quality of our people and our relentless drive to
deliver the most successful outcomes, we align our capabilities to our
customers' objectives to create a lasting positive impact.
We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and
Mining & Metals markets. Our services span from initial planning and
investment, through start-up and operations. Core to Bechtel are our values -
ethics, safety, quality, people, culture, relationships, innovation and
sustainability, and our covenants - integrity, respect, collaboration, trust,
and delivery. They are what we believe, what customers can expect, and how we
deliver.

This position is for an Administrative Assistant to provide support to the
Saudi Arabian Bechtel Company (SABCO) office.

Role Overview:
Provides a wide variety of administrative support services to the office staff
while also performing as the office receptionist. It is expected that the
candidate will exercise a high degree of initiative, discretion,
confidentiality, diplomacy, professionalism, flexibility, accuracy, and
knowledge of protocol.

The successful candidate will be the first point of contact for our SABCO
Office and will welcome guests, clients and visiting Bechtel employees.
Coordination of front-desk activities, including distributing correspondence
and redirecting phone calls are critical tasks of this role. Dealing with
emergencies in a timely and effective manner, streamlining office operations,
multitasking and stress management skills are essential for this position.

This role may require supporting in different scopes of work, so the candidate
will need to remain flexible as priorities and needs of the office change.

Responsibilities:
* Greet visitors and clients in a friendly and professional manner. Being able to speak and write fluently in Arabic and English is imperative.
* Answer phones, emails and direct calls or email to the appropriate person or department
* Provide general administrative support, such as filing, data entry, and scheduling appointments, dealing with concur expenses, ordering stationery and office supplies.
* Take on small responsibilities as needed, such as running errands, ordering supplies, and ordering food and coffee.
* Assist with invoicing.
* Manage inventory of office supplies.
* Maintain Office calendar.
* Maintain the reception area in a clean and organized manner.
* Keep up to date on company policies and procedures specially with telecom companies, phone numbers requesting, changing numbers, receiving invoices and obtain approvals.
* Follow all safety regulations, working directly with the health and security department to ensure the evacuation plan and polices in the matter of emergency.
* Additional tasks as assigned by the supervisor or SABCO Office President.

Shaping tomorrow together
Bechtel is one of the most respected global engineering, construction, and
project management companies. Together with our customers, we deliver landmark
projects that foster long-term progress and economic growth. Since ‎1898, we
've completed more than ‎25,000 extraordinary projects across ‎160 countries on
all seven continents. We operate through four global businesses:
Infrastructure; Nuclear, Security & Environmental; Energy; and Mining &
Metals. Our company and our culture are built on more than a century of
leadership and a relentless adherence to our values, the core of which are
safety, quality, ethics, and integrity. These values are what we believe, what
we expect, what we deliver, and what we live.
www.bechtel.com
Bechtel is an Equal Opportunity Employer. All qualified applicants will
receive consideration for employment without regard to race, color, religion,
sex, sexual orientation, gender identity and expression, age, national origin,
disability, citizenship status (except as authorized by law), protected
veteran status, genetic information, and any other characteristic protected by
federal, state or local law.
In accordance with the laws of Saudi Arabia, Bechtel has adopted mandatory
COVID-‎19 safety protocols for all work locations in the country. These
requirements may include vaccination and testing. Any and all offers of
employment with Bechtel in Saudi Arabia are expressly conditioned upon the
applicant 's willingness and ability to comply with all COVID-‎19 related
safety laws and Bechtel protocols in place at the time of a candidate's start
date. A candidate's failure or refusal to comply with such laws and protocols
renders an issued offer null and void.
This requirement cannot be waived by a recruiter, manager, or supervisor.
Your submission of an application for employment with Bechtel in Saudi Arabia
constitutes your understanding and acknowledgment of this express condition.