Office Manager & Administrative Assistant

At F5, we strive to bring a better digital world to life. Our teams empower
organizations across the globe to create, secure, and run applications that
enhance how we experience our evolving digital world. We are passionate about
cybersecurity, from protecting consumers from fraud to enabling companies to
focus on innovation.

Everything we do centers around people. That means we obsess over how to make
the lives of our customers, and their customers, better. And it means we
prioritize a diverse F5 community where each individual can thrive.
Job Description: Administrative Assistant II
Reporting to: VP META
Location: Dubai, UAE
Description:
Responsibility for all routine and non-routine office management and
administrative support for the Dubai office for F5 Networks Limited.
This will involve a large degree of liaison and co-ordination with the
Executive team and the overall day to day responsibility for the Dubai office.
Responsibilities:
Office/Facilities Administration:
* Managing / Administering of office facility and all related duties to ensure the smooth running.
* Managing the office reception: greeting visitors, managing calls to the switchboard, managing in and out going post and deliveries.
* Assistance at Pre QBR and QBR events, and other EMEA sales and marketing events on a needs basis - e.g. annual EMEA Partner Conference
* Management of relationships with external suppliers including fuel cards, cleaning services, mobile phones, courier/shipping companies, etc.
* Managing of relationship with existing facilities/maintenance provider
* Involvement in coordination and managing of EMEA travel for staff, including frequent meetings with EMEA travel service provider
* Assisting Senior Directors or Vice President META, upon request
* Managing/Assisting Senior Director in sales meeting, forecast calls, cross functions calls, in minutes of meetings, actions and follow ups
* Point of contact and coordination with local PR office/agent in terms of follow ups, work permits validity, renewals, exit/re-entry, health insurance
* Monitoring office supplies and ordering stock (including IT purchases) as appropriate
* Coordination of evaluation box delivery and receipts with Customer operations team
* Assisting Professional services team with logistics, course booking and movement of mobile training equipment
* Invoice filing when required by Finance
* Ensure office is presentable
* Health & Safety within the office space
* Support EMEA IT team when needed
* Raise Purchase order for any services
* Arrange office repairs and pro-active maintenance of office equipment and office facility.
* Monitor and mange inhouse cleaning of the office.
* Manage Shipping and post services locally.
* Provide cost reporting on run rate for office supplies.
* Liaise with landlord on car parking, building maintenance, fire drills and safety.
Experience:
* At least ‎3 years in similar Administrative type role
* Previous experience of dealing at Management level and above
Skillsets :
* Ability to liaise at all levels
* Ability to assimilate information and work pro-actively
* Good telephone skills
* Advanced MS skills (to include Powerpoint and Excel)
* Working in a team environment
The Job Description is intended to be a general representation of the
responsibilities and requirements of the job. However, the description may not
be all-inclusive, and responsibilities and requirements are subject to change.
Please note that F5 only contacts candidates through F5 email address (ending
with @f5.com) or auto email notification from Yello/Workday (ending with
f5.com or @myworkday.com).
Equal Employment Opportunity
It is the policy of F5 to provide equal employment opportunities to all
employees and employment applicants without regard to unlawful considerations
of race, religion, color, national origin, sex, sexual orientation, gender
identity or expression, age, sensory, physical, or mental disability, marital
status, veteran or military status, genetic information, or any other
classification protected by applicable local, state, or federal laws. This
policy applies to all aspects of employment, including, but not limited to,
hiring, job assignment, compensation, promotion, benefits, training,
discipline, and termination. F5 offers a variety of reasonable accommodations
for candidates. Requesting an accommodation is completely voluntary. F5 will
assess the need for accommodations in the application process separately from
those that may be needed to perform the job. Request by contacting
[email protected]
.