Crew Training Coordinator

Crew Training Coordinator - ‎23000242
United Arab Emirates
Closing Date: Apr 25th ‎2023

The Coordinator will be responsible for planning/scheduling training and
controlling of training records of crew members in compliance with company and
regulatory requirements.

KEY ACCOUNTABILITIES
Key Activities
‎1. Assign the initial course schedule of crew members into the Crew
Management System as per advise of the Training Planning Team and/or Third
Party Training Provider
‎2. Ensure that, at all times, the crew training rosters comply with the legal
limitation as laid down by GCAA UAE, Company Operations Manuals and Company
Policy
‎3. Coordinate with HR, Flight Ops and/or In-Flight Services and Safety
Departments in preparing the Induction Week Schedule of new crew members (i.e.
HR Induction, Admin Talk, SMS Brief, etc.)
‎4. Book training facilities, materials, and transport requirements to ensure
the courses are carried out as required
‎5. Maintain a robust system of records in EFOS and AIMS of all legal
documents required by crew members.
‎6. Organize, update, control and monitor all crew training records in
compliance with company and regulatory requirements.
‎7. Monitor the training forms in EFOS corresponding to the courses that have
been completed for the crew and by the trainers (both internal and external
trainers), and follow up its completion or submission as required.
‎8. Prepare Proficiency Cards as required for each course completion (i.e.
Initial, Recurrent)
‎9. Update crew qualification in AIMS, if and when required, after completion
of training (i.e. upgrade to trainer, CA or SM, CAT C Qualified, LVO qualified
and ETOPS qualified).
‎10. Ensure that Expiry Report Update in AIMS is regularly and correctly done
to reflect the current qualifications status of the crew
‎11. Coordinate with GCAA, HR, Flight Ops and/or In-Flight Services
Departments on the timely issuance of initial licenses, trainer certificates
and other similar approvals (i.e. PDI Authorization, Airport Passes) to each
crew member to ensure they could commence training without delay.
‎12. Ensure that changes or deviations from the normal published crew training
patterns are advised to parties concerned, i.e. crew members, crew control,
trainers. To get acknowledgements and confirmations for actions carried out.
‎13. Coordinate Third Party Training from invoice requests, payment follow-ups
and issuance of training certificates
‎14. Prepare and create forms in EFOS as dictated by the monthly training
plan/schedule.
‎15. Ensure all crew details have been updated accurately in EFOS and AIMS, to
ensure that shared information with different departments are correct.
‎16. Arrange jump seat flight requests for approved external groups, companies
and/or individuals.

Qualifications

MINIMUM QUALIFICATIONS / EXPERIENCE/ KNOWLEDGE / SKILLS

Minimum Qualification

* Degree level

Experience

* Minimum ‎2 years ' experience in a similar role
* Experience in: EFOS and AIMS

Knowledge / Skills

* Broad knowledge and experience in: Airline operations
* Demonstrated ability to: Learn and adapt to new work procedures and systems
* General knowledge of: GCAA Regulations (i.e. Flight Time Limitations, Training and Record Policies)

CORE COMPETENCIES

* Customer Focus
* Team work
* Effective Communication
* Personal Accountability  & Commitment to achieve
* Resilience and Flexibility (Can do attitude)