Crew Coordinator

The Role
Rawabi Vallianz Offshore Services (RVOS) is an equally shared joint venture
company between Rawabi Holding and Vallianz Holdings Limited of Singapore.
Rawabi Holding has built a solid network of business relationships and
expertise in Oilfield Services and Contracting & Industrial Services in the
GCC region, particularly Saudi Arabia, over the last three decades; while
Vallianz has a proven track record as a provider of a full range of Offshore
Engineering, Procurement, Installation, and Construction (EPIC); Marine; and
Subsea Support Services to the Offshore Oil & Gas Industry. Thus, RV OS is
able to effectively harness individual strengths to provide synergistic and
seamless services to the industry. RVOS offers the following services: -
Offshore Construction Division provides a full suite of services encompassing
Engineering, Procurement, Construction, Installation, and Commissioning
(EPCIC) to the regional Oil & Gas Industry. - Marine Services Division offers
a variety of services - Ship Repair, Charter of Anchor Handling Tugs,
Supply/Crew Vessels, Cargo Barges, etc. - Subsea Division offers Diving
Services and ROV Survey/Inspection Services - Offshore Floating Storage
Vessels The company is committed to providing value-added services to clients
by focusing on safety, quality, on-time delivery, and superior customer
support and thereby establishing successful long term partnerships that go
beyond the completion of projects. RVOS is determined to become the leading
Offshore Services provider in the region. Job Description - Plans, organizes,
and manages the day to day crewing activities in compliance with RVOS policies
and procedures - Ensures that assigned vessels' manning levels comply with the
relevant international and flag state legislation and client requirements -
Develops and maintains the crew rotational plan for his / her assigned fleet -
Assists the Crewing Supervisor in the preparation of the crewing plan for
assigned vessels - Screens received recruitment applications, and as needed,
conducts phone / skype interviews - Coordinates with concerned parties for
applicants screening and interview preparation - Searches for qualified
candidates using databases, agencies, and crew referrals - Maintains an up to
date recruiting database and actively prequalifies crew members for future
recruitment - Performs preliminary CV checks and screens out all applicants
who do not meet RVOS' standards - Conducts the 1st round of interviews for
crew members and screens out unqualified candidates - Ensures appropriate
employment offers are made to selected candidates, in compliance with the
standards set by RVOS - Maintains the crew in transit sheets, sign on - sign
off information, flight tickets, and forward them to the Crew Payroll
Administrator for payroll preparation - Controls crew transfers and makes
appropriate arrangements in compliance with the company procedures - Informs
crew expecting to sign off of reliever's arrival to ensures proper handover -
Follows up on the proper execution of crew performance appraisals and ensures
input of appraisal reports are submitted to RVOS Management - Manages the crew
transfer process between RVOS' vessels - Makes sure that new crew attends
RVOS' orientation and onboard familiarization program, and thereafter the
client testing - Coordinates with manning agencies as per the set requirements
and procedures - Implements the process of crew mobilization and
demobilization (travel arrangements, transfers, visa, hotel, etc.) in
conjunction with the crew manning agents - Manages smooth logistical
arrangements for incoming and outgoing crew - Prepares and maintains crew
lists and reports for review by the Vessel Master and Crewing Supervisor -
Takes part of the new crew orientation and ensures that crew receive(s)
pertinent information according to RVOS' procedures - Assists the Crewing
Supervisor with developing and updating initial hire forms and other
information packages - Ensures that personnel files and all crew
certifications are kept up to date and are uploaded in the system - Performs
miscellaneous tasks as assigned by his/her direct manager - Develops and
institutionalizes the crewing know-how and capabilities - Is responsible for
the development, performance appraisal, and succession planning of all direct
and indirect reports - Identifies and tracks KPIs for his function and devises
plans and initiatives for operational improvements

Requirements
* Degree in Diploma Business Administration or equivalent - Minimum of ‎2 years of experience in vessel crew manning services; sailing experience is a plus - Knowledge of marine regulations and laws concerning crew contracts, certifications, etc. - Ability to work well under pressure and act quickly and decisively - Excellent leadership, interpersonal, communications, and negotiations skills - Computer literacy, including knowledge of MS office applications and basic software applications. ERP knowledge is a plus - Previous experience in the GCC is a plus, especially if the experience was in Saudi Arabia - English fluency is required.
About the company
Rawabi Holding, through its fully owned subsidiaries, joint ventures and
partnerships with international market leaders, focuses on four core sectors:
Oilfield Services, Contracting & Industrial Services, Offshore Services and
Retail. Through these divisions, we provide a diversified range of products
and services to a variety of industries: oil, gas and petrochemicals; marine;
engineering and construction; power, telecom and IT; corrosion and industrial
services; logistics; and consumer products. Although varied and distinct, all
our offerings share the same commitment to quality, service and excellence
that make them part of the Rawabi Holding family. Rawabi Holding is a purpose-
driven company that exists not only to generate profit, but also to improve
everyone and everything we can. From customer projects and employee
development to our impact on the communities in which we work, Rawabi Holding
is propelled by an unwavering energy to make everything we touch better. No
matter how great the challenge or how complex the problem, we face it head-on
to deliver proven results.