Administrative Assistant
Date: Jan 10, 2023
Location: Abu Dhabi, Abu Dhabi, AE
Company: Emirates Nuclear Energy Corporation
Job Purpose
To provide a complete administrative services to the Director/ Manager
including office management, time management, corresponding, calendar
management, logistics management, office supplies and clerical
responsibilities.
Activity:
Administrative Support
Responsibilities and Accountabilities:
* Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate personnel and obtain additional information where necessary.
* Provide a time management/ diary service on behalf the Director/ Manager in order to ensure effective time usage and to avoid conflicting schedules.
* Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
* Assist the Director/ Manager in preparing presentations, graphs, and statistics in order to ensure they are fully prepared for their meetings.
* Organize and oversee all aspects of meetings held by the Director/ Manager including venue arrangements, invitations, memos, reports and minutes of meetings.
* Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role in order to ensure that the Director/ Manager (and as an extension Nawah's) intellectual property is guarded at all times.
* Coordinate travel arrangements with travel coordinators for the Director/ Manager.
* Act as a Subject Matter Expert (SME) on travel and expense policies and procedures including use of Human Resources Management System (HRMS) system.
* Process invoices on behalf of the Director/ Manager in liaison with the procurement and finance team ensuring compliance with Nawah's procurement and finance procedures.
* Produce various forms of documentation such as reports, presentations, memos and e-mails as required by the Director/ Manager to ensure that well written, consistent, accurate and timely documentation originates from the Director/ Manager.
* Arrange office supplies and stationary needed by the Division/ Department and ensure their availability at all times.
Stakeholder Engagement
Responsibilities and Accountabilities:
* Practice and encourage open and effective communication internally and externally in order to build and nurture effective working relationships.
The incumbent is expected to perform standard activities as per attachments 4
& 5 in the Job Description procedure (relating to Health, Safety and
Environment, Security and Business Continuity, People Management, Excellence
and Quality Management
N/A
Minimum
Not required
Preferred
N/A
Minimum
Language Proficiency:
Preferred
English: Fluent
Experience
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