About Us - Dmg Events
dmg events is an international exhibitions and publishing company. We attract
more than 425,000 visitors to our global portfolio of 80 exhibitions each
year. Through our global events, our aim is simple. We want to accelerate
business through face-to-face events, which is why we work so hard to bring
people together, creating opportunities for them to network, learn and do
business.
dmg events is part of the Daily Mail Group Trust (DMGT). DMGT Manages a
diverse, multinational portfolio of companies with total revenues of £2bn,
that provide businesses and consumers with compelling information, analysis,
insight, events, news and entertainment.
Job Purpose and Accountabilities
The purpose of the Administrative Assistant is to support the Abu Dhabi
International Petroleum Exhibition & Conference (ADIPEC) team to ensure they
can communicate and work efficiently. The Assistant will be the key point of
contact for the office and will be able to confidently communicate and engage
with stakeholders across the business.
Key accountabilities include but are not limited to:
* Handle all incoming calls and transfers to the wider team.
* Handle ADIPEC enquiries and other incoming emails.
* To be responsible for liaising with our couriers and logistics company- Aramex.
* Liaise with our record and information management provider- InfoFort.
* Arrange, co-ordinate orders of office supplies and stationery.
* Co-ordinate with cleaning services and maintenance team to maintain good working conditions for all employees.
* Support with administrative tasks on Salesforce, such as scanning and uploading contracts.
* Saving and filing ADIPEC related invoices on the shared drive.
* General filing duties and providing administrative assistance to the team.
* To coordinate flight and accommodation bookings when required.
* Liaise with the HR team for all Abu Dhabi staff requirements via the TwoFour54 online portal.
* Arrange for delivery of business cards.
* Arrange for invitations and letters to be sent to delegates, exhibitors, visitors, and other stakeholders.
* Assist in processing invoices and issuing PO's to suppliers.
* Onsite support at events as and when required.
* Meeting and greeting visitors to the office.
About You
We would love to hear from you if you are:
* Organised
* Approachable
* Proactive
* Professional
* An excellent communicator
* Customer Focused
* Have excellent attention to detail
* Interested in the energy sector/ADIPEC
* Are a problem solver
* Analytical
An Arabic speaker would be advantageous for the role but not essential.
1-2 years previous experience in an administrative/customer service role is
essential.
Events background is desirable but not essential.
If you want to be part of the world's largest oil, gas and energy event and
have a strong administrative/customer service background, we welcome an
application from you!
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