Administrative & Graphics Design Assistant

Administrative & Graphics Design Assistant - ( ‎168235 )
Description

About Us
At HDR, we specialize in engineering, architecture, environmental and
construction services. While we are most well-known for adding beauty and
structure to communities through high-performance buildings and smart
infrastructure, we provide much more than that. We create an unshakable
foundation for progress because our multidisciplinary teams also include
scientists, economists, builders, analysts and artists. That's why we believe
diversity is our greatest strength. HDR is proud to be an equal opportunity
workplace and an affirmative action employer.

Watch Our Story: ' https://www.hdrinc.com/our-story'

We believe that the way we work can add meaning and value to the world. That
ideas inspire positive change. That coloring outside the lines can illuminate
fresh perspectives. And that small details yield important realizations. Above
all, we believe that collaboration is the best way forward.
Primary Responsibilities
In the role of Administrative Assistant/ Graphic Designer, we'll count on you
to:
* Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute incoming faxes and mail
* Complete word processing for letters, memos, reports, labels and other documents as needed
* Order supplies and file as needed
* Process expense reports for Managing Director, as well as other team members as needed
* Prepare monthly accounting reports i.e expenses, credit cards & petty cash
* Process Supplier invoices for payments (Office rent, Car rental, cleaning services, & Utilities)
* Organize office and assist team members in ways that optimize procedures
* Coordinate organization of office events
* Resolve office-related malfunctions and respond to requests or issues
* Business travel arrangements and meetings coordination
* Assist administrative staff as needed
* Assist in designing projects/ proposals powerpoint presentations
* Assist in projects/ projects reports (design side/ final look and feel)
* Perform other duties as needed
Qualifications

Required Qualifications
* Bachelor's Degree in Business Administration or equivalent
* Self-motivated, detail-oriented professional, ability to multitask a must
* Proficiency with MS Office including Word and Outlook ( Professional Level in Microsoft powerpoint is highly desired)
* Knowledge in using Adobe Indesign
* Ability to handle confidential information
* Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
* Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills
* An attitude and commitment to being an active participant of our employee-owned culture is a must
Preferred Qualifications
* ‎3+ years of related experience
* Knowledge of "back-office" computer systems (ERP Software)
Why HDR
At HDR, we know work isn't only about who you work for it's also about what
you do and how you do it. Led by the strength of our values and a culture
shaped by employee ownership, we network with each other, build on each
other's contributions, and collaborate together to make great things possible.
When you join HDR, we give you license to do the same. We help you take charge
of your career, giving you multiple growth opportunities along the way.

Primary Location : United Arab Emirates-Abu Dhabi
Industry : Administrative
Schedule : Full-time
Employee Status : Regular
BusinessClass : Advisory Services
Job Posting : Jul ‎6, ‎2022