Tender Analyst MISSA - Egypt

Johnson & Johnson Medical MISSA/ ME

Aim of job:
Responsible for application, submission, process management and reporting of
bids and tenders in certain countries within MISSA Market, coordinating with
all required departments including customer services, sales & marketing,
legal, finance and regulatory departments.

Main accountabilities:

• Responsible for Sourcing, Application, Submission of bids and tenders within MISSA Market through Contract Manager tool.


• Proactively manage full Tender Lifecycle (Pre-tender, Quotation, Award, Post Tender Stages) in collaboration with the Sales, Marketing, Supply Chain, Legal, Finance and the wider business, ensuring completion and driving value added content on each submission.


• Review the evaluation criteria for each tender submission and ensure requirements are fulfilled.


• Review T&Cs - legal and commercial content of the tender documents and inform related stakeholders to avoid potential risks and to reserve for, if any.


• Proactively support the pre-tender phase; attend meetings and provide information as appropriate.


• Collect historical tenders & competition data and build the tender intelligence to be used for future tenders.


• Perform tender KPI analysis & pricing simulations for offers.


• Share tender performance metrics with relevant stakeholders.


• Upon final contract award, support where necessary for the required documentations.


• Act as a key point of contact through central mailbox and dedicated customer tender portals with reference to contracts.


• Manage day to day relationships with customers, Business Units Leaders & teams keeping each group informed of any relevant changes/developments on contracts.


• Manage and develop a tender response database for each business.


• Oversee tender debriefs; organize debrief meetings, review awarded scores and collect debrief data to drive process improvement.


• Where appropriate attend post tender meetings with the Commercial Teams


• Coach other teams on the tender process and how to adhere to its guidelines.


• Develop a regular tender performance reporting


• Identify the areas for improvement and work on improvement activities within tender process to ensure best in class tender management.


• Continuously improve the digital tools and reports, to support business stakeholders and to ensure all changing requirements are met


• Support MDR, Magellan and Clause Management projects, help related requirements are well designed and necessary inputs are provided on time.


• Create/revise related SOPs where required


• Ensure compliant tender processes and SOX controls are in place and documented per requirements

Qualifications

Experience

• University/Bachelors Degree


• Ideally degree in a business orientated subject (Finance, Marketing, Economics, Business)


• Min ‎4 and maximum ‎7 years related experience ideally in managing tenders in the region.


• Proficiency in MS office


• Advanced MS Excel knowledge and experience is a must


• Working knowledge of SAP and Contract Manager is a plus


• Fluent in English and Arabic (French language a plus)

Compliance Statement

• Observes and promotes all regulatory requirements as defined per applicable regulations, rules and procedures established by the Company, and notifies any violation or deviation to the immediate supervisor or appropriate authority.


• Complies with own training requirements to perform duties of own job.

Knowledge, Skills & Competencies

Technical/Functional Skills
* Strong technical and analytical skills, including knowledge and understanding of pricing and commercial strategies, compliance framework, experience in analysis and modeling.
* Strong business acumen
* High attention to detail
* Excellent team player
* Ability to analyze, work through and identify solutions to problems
* Proficiency in MS office specifically advanced MS Excel knowledge
* Working knowledge of SAP will be an advantage
* Good understanding of commercial and pricing strategies
* Fluent in English and Arabic (French language a plus)

Leadership Profile

• Excellent communication skills as daily communication with business partners - commercial team, support functions, customers through multiple communication platforms


• Proven ability to influence business partners with fact‐based data


• Strong in framing and communicating issues and solutions, including presentations, interactions with business partners and teams, proactive in information sharing


• Flexible & proactive approach


• Solution and results oriented


• High sense of urgency