Personnel & Administration Coordinator

Company Profile

This position is a Government relation office
Oceaneering is a global provider of engineered services and products,
primarily to the offshore energy industry. We develop products and services
for use throughout the lifecycle of an offshore oilfield, from drilling to
decommissioning. We operate the world's premier fleet of work class ROVs.
Additionally, we are a leader in offshore oilfield maintenance services,
umbilicals, subsea hardware, and tooling. We also use applied technology
expertise to serve the defense, entertainment, material handling, aerospace,
science, and renewable energy industries.
Position Summary

This position is offered on a temporary basis - ‎3 mths but may extend and
applicants should be availabe to start immediately
Assist Country Manager with day-to-day running of administration, Co-ordinate
movement of all personnel for operational and training requirements.
Assisting Project Managers with Project Operations and liaison with clients,
suppliers, authorities for the Mobilisation / demobilisation of offshore
projects personnel.

Duties & Responsibilities

• Prepare documentation required for Military permits for offshore personnel ( Cost Guard permits, G26 etc.) and Port permits for personnel and follow-up issuance process to make sure timely readiness for personnel mobilisation to the work site .


• Book Chopper for Personnel mob / demob to/from Offshore Rig.


• Liaise all permits for personnel to go offshore and come back.


• Assist Country Manager with day-to-day running of administration and travel department as required, including Secretarial Support.


• Liaise with Global Mobility Department for all offshore personnel movements in country.


• Co-ordinate crew movements for offshore jobs.


• Provide assistance to various projects with crew changes.


• Liaise with other offices on a day to day basis to assist with project requirements.


• Manage all records of entry / exit stamps, Visa expiry dates, Visa requirements.


• Schedule transportation, accommodation, permits etc. for crew member as and when required.


• Assisting Project Managers with Project Operations as required.


• Co-ordination of personnel and material logistics movements to offshore / onshore locations.


• Co-ordination of Expats work permits requirements and maintain records of all data.


• Liaison with internal departments regarding all aspects of Project Management.

General
* Assist with any other duties as and when required.
* Undertake specific projects as instructed by management.
Safety
Ensuring that Safety Policies and procedures are implemented and adhered to at
the offshore work location, implementation of safety reports.

Other
Carry out work in accordance with the Company Health, Safety, Environmental
and Quality Systems.
Eliminate waste of whatever form, to suggest the use of more environmentally
friendly substances and practices and contribute to the continuous improvement
of the environment.
Ensuring that OI Quality Policies and Procedures are adhered to.

Qualifications

Minimum of ‎3 years' experience in Secretarial/Office Administrator role.
Professional qualification in Business Administration or Business Studies (P)
Language Skills
Ability to read, analyzes, and interprets general business periodicals,
professional journals, or governmental regulations in English language.
Ability to write reports, business correspondence. Ability to effectively
present information and respond to questions from groups of managers, clients,
customers, and the general public.
Computer Skills
To perform this job successfully, an individual should have complete knowledge
of Microsoft Word, Excel and have the ability to learn any new application as
it may be required.
Additional Information

To perform the job successfully, an individual should demonstrate the
following competencies:
* Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
* Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
* Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
* Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
* Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
* Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
* Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
* Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
* Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
* Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
* Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time
* Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
* Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.