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Job Purpose:
The Receptionist job carries various responsibilities including greeting
visitors, answering calls, booking and receiving courier & supporting the
admin department.
Principle accountabilities:
Responsibilities:
* Greeting visitors, offering them refreshments and directing them to the right person.
* Answering calls and providing information to callers, taking messages and handling general queries.
* Manage both stationery and pantry supply ordering and organizing.
* Keeping the reception area tidy.
* Receiving courier, invoices and packages for staff.
* Booking couriers on behalf of staff members.
* Maintaining office app for employee attendance.
* Maintaining office first aid box and controlling parking access & Office access for office members and visitors.
* General administration work and record keeping as delegated by secretary / administrator.
* Preparation of meeting and conference rooms and assist in arrangements for catering.
* Assisting all the PA's to order lunch snacks & prepare meeting rooms for their respective departments meetings.
* Handling vendor payments of office supplies (scanning invoices / submitting for payments).
* Handling Etisalat invoices monthly wise and finalizing for the payments.
* Preparing office petty cash replenishment form with receipts and submitting for payments.
* Performs all other duties as assigned within the scope of work.
Skills & knowledge :
Educational qualifications:
* Hold's a Bachelor 's degree, administrative or any related field.
* Proficiency with MS office.
* Saudi Nationality is a must
Relevant Experience & knowledge:
* 3 to 5 years of experience
Skills:
* Ability to handle high volume production-based work environment.
* Ability to work independently.
* Strong verbal and written communication skills.
* Must be able to effectively manage deadlines and multiple priorities.
* Adheres to internal financial and compliance controls for all meetings.
* Highly detail oriented.
* Demonstrable customer-oriented attitude.
* Ability to interact with all levels of the organization
* English fluency
Riyadh, Saudi Arabia
Employee
Regular
Full time
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