Senior EA - Riyadh Based

Role Overview

The Senior Executive Assistant (SEA) will be a critical member of the CEO
Office team, supporting the CEO with executive support, overseeing development
and proper operation of all relevant policies and procedures, and managing
integration with other Executive Assistants to ensure a smooth functioning CEO
Office support team.

The SEA will ensure the CEO receives full executive assistant support,
including but not limited to travel, accommodation, logistics, expenses,
meetings, calendar management, document preparation, and other ad-hoc matters.
This will include drafting routine follow-up correspondence for the CEO and
ensuring the CEO sends those required follow-up messages.

The SEA will be responsible for working with the wider CEO Office on
maintaining the CEO strategic relationship database and ensuring key outreach
and activities are properly tracked and recorded.

The SEA will be responsible for maintaining and developing relevant policies
and procedures to govern the logistics of the CEO's operations, including the
Time Management System, signature request processes, and other logistics.

The SEA will be expected to work closely with other Executive Assistants and
teams in Riyadh, Dubai, and New York to ensure smooth functioning of the CEO's
daily agenda. This will include ensuring management of the CEO's time across
the comapny, KSA-focused responsibilities, and personal commitments. The SEA
will be expected to be the first point of contact for critical matters and be
a strategic thinker around how to balance and execute multiple priorities.

Responsibilities

• Provide full Executive Assistant support to the CEO, including travel, accommodation, logistics, expenses, meetings, calendar management, document preparation


• Draft routine correspondence for the CEO to review and send


• Maintain the CEO strategic relationship database / CRM in coordination with the CEO Office, ensuring that key relationships are properly maintained


• Develop and maintain CEO-relevant policies and procedures, including but not limited to the Time Management System, signature processes, etc.


• Coordinate and supervise engagement with other Executive Assistants as needed globally to ensure smooth functioning of the CEO's daily agenda, in particular when CEO is travelling


• Coordinate with other team and family members as it relates to activities of relevance the CEO and his family, including around understanding family-wide obligations, equestrian obligations, etc.


• Serve as the first point of call for those needing to get in touch with and communicate directly with the CEO, and be able to balance multiple priorities


• Willingness to be available after-hours as different priorities emerge

Skills/Competencies

• Excellent organizational skills with the ability to oversee the advancement of multiple high-priority initiatives of varying timelines, with minimal direction


• Ability to coordinate with a wide range of individuals, each responsible for different activities as it pertains to the CEO and his family


• Professional and courteous at all times


• Ability to multi-task effortlessly


• Excellent time management skills


• Excellent oral and written communication skills in English and Arabic


• Detail-oriented, organized and driven by efficiency


• Maintains complete confidentiality


• High level of proficiency in MS Office (Word, PowerPoint, Excel) required


• Confident, open-minded, and eager to grow in the role alongside the CEO

Required Education/Experience

• University graduate


• ‎10+ years as a Senior Executive Assistant or an Office Manager


• Experience of supporting a CEO / C-Suite in a similar organization

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