Program Assistant

Job #:
req23534

Organization:
IFC

Sector:
Administration/Office Support

Grade:
GC

Term Duration:
‎3 years ‎0 months

Recruitment Type:
Local Recruitment

Location:
Riyadh,Saudi Arabia

Required Language(s):
English, Arabic

Preferred Language(s):

Closing Date:
‎7/‎24/‎2023 (MM/DD/YYYY) at ‎11:59pm UTC

Description
IFC --a member of the World Bank Group--is the largest global development
institution focused on the private sector in emerging markets. We work in more
than ‎100 countries, using our capital, expertise, and influence to create
markets and opportunities in developing countries. In fiscal year ‎2022, IFC
committed a record $‎32.8 billion to private companies and financial
institutions in developing countries, leveraging the power of the private
sector to end extreme poverty and boost shared prosperity as economies grapple
with the impacts of global compounding crises. For more information, visit
www.ifc.org.
IFC's Riyadh office is seeking to recruit two highly motivated Program
Assistants to provide effective and efficient administrative support to the
assigned departmental team. This role will contribute to the effective
operation and administrative coordination of the team in the assigned
department and should be ready to step up to undertake new responsibilities
and challenges with enthusiasm.
Duties and Accountabilities:
Duties will include, but are not limited to:
* Provide primary assistance in the implementation of the teams work program, including some specialized support in a specific area(s), e.g. task management, procurement, database management, information technology, editorial assistance, etc.
* Provide high-quality support to the department/team, including scheduling of appointments, monitor documents for signature/approval; supervise and follow up on issues and priorities; handle incoming correspondence and internal and external queries; draft and handle routine correspondence.
* Identify and resolve diverse issues/problems as they arise, which often requires interpretation of existing procedures and processes and independently determining the appropriate application.
* Suggest ways to enhance work organization and effectiveness.
* Exercise quality enhancement function for project and other documents by ensuring adherence to departmental and institutional guidelines.
* Serve as an information resource on the status of projects/products and draft a variety of standard project-related correspondence.
* Act as back-up to other assistants in the office in their absence or during a lively period.
* Undertake ad hoc duties that may be assigned by the Country Manager, or the designated Task Team Lead.
* Work will involve frequent interaction with the following:
* Internal contacts: other VP units, World Bank as well as staff in all locations, locally and internationally.
* External contacts: Government Officials, Consultants, External Organizations, and other Service providers.
Selection Criteria
* Bachelor's degree with at ‎3 - ‎5 years' relevant work experience in a large multinational organization
* Proficiency in office productivity tools (including MS Office, Excel, PowerPoint, Word, Outlook)
* High degree of judgment and tact in handling, processing, and communicating matters of a sensitive and confidential nature
* High degree of motivation, initiative, flexibility, and reliability
* Outstanding interpersonal skills to interact effectively with a range of contacts internally and externally and deal effectively with diverse situations which require good judgment, tact, and diplomacy
* Proven ability to work effectively in a team-orientated, multi-cultural environment, and function as an effective team member in various groups
* Strong written and verbal communication skills to prepare draft communications and ensure quality of written outputs
* Ability to produce high-quality work under pressure
* Effective time management and organizational skills
* Fluency in English and Arabic
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement
plan; medical, life and disability insurance; and paid leave, including
parental leave, as well as reasonable accommodations for individuals with
disabilities.
We are proud to be an equal opportunity and inclusive employer with a
dedicated and committed workforce, and do not discriminate based on gender,
gender identity, religion, race, ethnicity, sexual orientation, or
disability.
Learn more about working at the World Bank and IFC , including our
values and inspiring stories.