Program Assistant - Advising(Egypt)

COMPANY DESCRIPTION*
Established in ‎1951, Amideast is an American nonprofit organization dedicated
to creating hope, opportunity, and mutual understanding among people in the
Middle East, North Africa, and United States through life-changing
opportunities for education and cultural exchanges. Working with local,
regional, and international partners, we provide programs and services that
improve educational opportunity and quality, expand access to U.S. study,
empower youth and women, strengthen local institutions, and develop language
and professional skills for success in the global economy. Headquartered in
Washington, D.C., Amideast operates offices in ‎11 countries in the MENA
region. For more information, visit us at www.amideast.org.
POSITION DESCRIPTION
Program Assistant will support the Program Coordinator in the monitoring and
support of students in the Public University Scholarships program and the
administration of student-advising policies and procedures and logistics.
Activities may include data entry, drafting documents, advising students,
creating student reports, making phone calls, collecting data, and timely and
accurate filing of key project documentation.
RESPONSIBILITIES
* Track students' completion of activities and requirements and ensure that the student monitoring database is up to date
* Assist the Program coordinator in communicating with Ain Shams University faculties and staff to facilitate students' academic requirements
* Coordinate and follow up with other teams on quarterly student update report content
* Draft content for the quarterly reports
* Assist Program Coordinator in budgeting and tracking participants costs
* Support in advising program planning
* Communicate with students on a regular basis
* Collect student success stories and data and share it bi-weekly with the marketing team
* Draft program documents including official letters, announcements, success stories etc
* Prepare end of semester participant attendance and performance data and evaluation statistics and submit to program coordinator for quarterly reporting
* Prepare fliers, graduation reports and certificates and other documents for special events
* Maintain program files and documentation in an organized manner
* Coordinate logistics with universities as needed
* Keep record of and follow up on cost share documentation requests
* Organize meetings and record minutes of meetings
* Review students' supplementary courses applications with other teams coordination
* Perform other tasks as requested
RESPONSIBILITIES
*Required:
* Bachelor's Degree in any relevant discipline such as education or business
* A minimum of ‎2 to ‎3 years of work experience
* Proficient in using Microsoft Word, PowerPoint, Excel and Outlook
* Excellent in both written and spoken English and Arabic
* Organization and problem solving skills
* Strong writing skills
* Excellent attention to detail
* Passion for youth development
* Egyptian citizenship

Preferred:
* Demonstrated experience with program administration or project management
* Time management skills
* Team Player
* Interpersonal Skills
WORK ENVIRONMENT
The incumbent in this position will work in a professional office environment
and will utilize the following equipment when working from the corporate
office or remote home office (either on a full time, temporary, or hybrid
basis)
* Computer (laptop or desktop)
* Printer/Photocopier/Scanner/Fax
* Telephone
The physical demands and work environment that have been described is
representative of those an employee encounters while performing the essential
functions of this position. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
This position description is an overview of the major functions and
requirements of this position. This document is not intended to be an
exhaustive list encompassing every duty and requirement of the position; the
Employee's Manager may assign other duties as related or as otherwise deemed
appropriate and necessary within the general scope, without the need for
additional compensation.
Amideast is an equal opportunity employer and prohibits discrimination and
harassment of any type without regard to race, color, religion, age, sex,
national origin, disability status, genetics, protected veteran status, sexual
orientation, gender identity or expression, or any other characteristic
protected by law.
Positions that involve interaction with children will be required to read,
acknowledge, and comply with and attend special training in accordance with
the Child Protection and Safeguarding policy. All Amideast representatives
must comply with the Code of Conduct and all applicable organizational
policies which include but are not limited to, Anti-Human Trafficking and
Prevention of Sexual Exploitation and Abuse.