Program Assistant - (UAE)

COMPANY DESCRIPTION:
Established in ‎1951, Amideast is an American nonprofit organization dedicated
to creating hope, opportunity, and mutual understanding among people in the
Middle East, North Africa, and United States through life-changing
opportunities for education and cultural exchanges. Working with local,
regional, and international partners, we provide programs and services that
improve educational opportunity and quality, expand access to U.S. study,
empower youth and women, strengthen local institutions, and develop language
and professional skills for success in the global economy. Headquartered in
Washington, D.C., Amideast operates offices in ‎11 countries in the MENA
region. For more information, visit us at www.amideast.org.

POSTISION SUMMARY:
The Program Assistant is a key member of the department charged with managing
the Fulbright Foreign Student Program for the United Arab Emirates. This
position is for a limited scope and duration where the incumbent will work in
tandem with the assigned Program Officer to support student recruitment and
perform application review activities. The incumbent also will assume
responsibilities that pertain to and require the assistance of the Fulbright
department. Therefore, the Program Assistant must be organized, diplomatic,
and team-focused.

RESPONSIBILITIES:

Provide administrative duties including:
* Assist with student outreach and recruitment
* Process student application material and confirm compliance with overall requirements
* Assist with the internal shortlisting of all applications received, and prepare folders to monitor adherence to requirements
* Work directly with students to collect missing application information
* Respond to students with their questions and inquiries
* Prepare students for their interview panel and any other event with the US Embassy
* Coordinate university application submissions and track admission decisions
* Correspond with current and potential Fulbright students, Amideast field staff, and US Embassy representatives
* Accurately maintain student files and database records
* Coordinate and assist in conducting virtual interviews with Program Officer and nominees
* Coordinate virtual pre-departure orientation meetings with incoming Fulbright students
* Process and reconcile student payments
* Process student testing requirements
* Contribute to department's social media efforts
* Provide general clerical support to the Fulbright department as a whole
* Other administrative duties as assigned by supervisor

QUALIFICATIONS:
* Bachelor's degree or equivalent
* Minimum one-year relevant experience in an office environment
* Precise attention to detail, strong organizational skills, and the ability to multi-task
* Excellent written and spoken English communications skills, Arabic is a plus
* Experience using Microsoft Office
* Interest in International Education desired
* Experience working with students is a plus

NOTE: This position description is not intended to be all-inclusive, and the
incumbent will perform other reasonable business-related duties as assigned by
the immediate supervisor and other managers when necessary. AMIDEAST reserves
the right to change duties and responsibilities as it determines is necessary.

The physical demands and work environment that have been described is
representative of those an employee encounters while performing the essential
functions of this position. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions in accordance
with the Americans with Disabilities Act.
This position description is an overview of the major functions and
requirements of this position. This document is not intended to be an
exhaustive list encompassing every duty and requirement of the position; the
Employee's Manager may assign other duties as related or as otherwise deemed
appropriate and necessary within the general scope, without the need for
additional compensation.
Amideast is an equal opportunity employer and prohibits discrimination and
harassment of any type without regard to race, color, religion, age, sex,
national origin, disability status, genetics, protected veteran status, sexual
orientation, gender identity or expression, or any other characteristic
protected by federal, state, or local laws.
Positions that involve interaction with children will be required to read,
acknowledge, and comply with and attend special training in accordance with
the Child Protection and Safeguarding policy. All Amideast representatives
must comply with the Code of Conduct and all applicable organizational
policies.