Office Support Specialist

GEA GRADE Refrigeration is an Industrial Refrigeration contractor operating in
the MENA region. The Office Support Specialist will dedicate himself to the
best of his ability to improve the profitability of the Company and its
affiliates. The Office Support Specialist will be reporting administratively
to the Area Manager-Egypt and technically to the HR Manager-UAE.
Office Support Specialist

Job Description

Your tasks
§ Perform a variety of administrative tasks and responsible for difficult
secretarial and clerical duties in support of assigned management and
supervisory staff.
§ Type, word process, format, edit, revise, proofread, and process a variety
of documents and forms including reports, correspondence, memoranda, agenda
items and reports, agreements, technical and statistical charts and tables,
and other specialized and technical materials from rough draft dictation,
modified standard format, and brief verbal instructions; develop, revise, and
maintain standardized and master documents; compose correspondence, report and
informational materials; assist in designing and producing informational
handouts; copy, disseminate and post documents and information as appropriate.
§ Maintain calendar of activities, meetings, and various events for assigned
staff; coordinate activities and meetings with other departments, the public,
and outside agencies; coordinate and arrange special events as assigned.
§ Coordinate, make, process, and confirm staff travels arrangements; arrange
for transportation and accommodations for travel, check and processes expense
claims.
§ Maintain accurate and up-to-date office files, records, and logs for
assigned areas; develop, prepare, and monitor various logs, accounts, and
files for current and accurate information including manual and computer logs
of documents processed.

Information:
Job function
Office Support
Position type
Permanent employment
Site
Egypt / MENA
Company
GRADE Refrigeration Egypt LLC
Contact
HR Department
[email protected]
Fax +‎971 ‎6 ‎5347679
§ Compile, prepare, and enter data into a computer from various sources
including accounting, statistical, and related documents; create and maintain
computer based tracking information and reports including assigned databases,
records, and lists, create standard statistical spreadsheets; input
corrections and updates; verify data for accuracy and completeness.
§ Perform all administrative duties related to Human Resources including but
not limited to employee leaves, employee attendance and monthly timesheets.
§ Process and maintain personnel files for Egypt employees. Responsible for
retention and archiving of all personnel records.
§ Keep HR records of new hires, transfers, terminations, changes in job
classifications, merit increases, tracking vacation, sick, and personal time,
etc.
§ Act in a confidential capacity handling external and internal inquiries from
public, employees & branch offices.
§ Assist in monitoring employee performance appraisal program.
§ Coordinate and / or facilitate special projects as needed including company
exhibitions.
§ Provide HR management and Admin services to the Corporate HR.

Your profile
§ Diploma as a minimum qualification in administration or office support works
or equivalent.
§ Must have a very good English literacy, speaking and writing skills.
§ Perform each essential duty satisfactorily.
§ Must have a basic knowledge of accounting fundamentals or bookkeeping.
§ Must be knowledgeable in word processing, spread sheets, and able to set up
data bases.
§ Must have excellent customer service skills and the ability to quickly
establish a rapport with people.
§ Must be able to establish and maintain effective working relationships with
team/unit.

Conditions of employment
Salary and other conditions of employment are competitive.