Administrative Assistant, Business Egypt

Job Title : Administrative Assistant
Project : Business Egypt
Reports to: HR and Operations Manager
Location: Cairo, Egypt
Period of performance: One year (renewable)
Deadline for application : July ‎31, ‎2022
* PROJECT BACKGROUND
The Business Egypt Program is a five-year, USAID-funded program implemented by
DAI. Business Egypt aims to substantially increase sales revenues and
investments among Egyptian micro, small, and medium-sized enterprises and, by
so doing, create new job opportunities, especially for women and youth. The
project will co-invest with an ecosystem of institutions--business service
providers, business associations, supportive government institutions, and more
--to offer new products and services enabling MSMEs to better meet market
demand and increase their sales. Business Egypt's proposed sectors are
renewable energy, ICT, and ‎3 additional sectors TBD. The project will operate
from offices in Cairo, Alexandria, and Minya/Assiut (TBD).
‎2. POSITION DESCRIPTION
The Administrative Assistant is responsible for the operational, clerical and
administrative tasks of the project.
‎3. KEY DUTIES AND RESPONSIBILITIES
* Handle routine administrative tasks, to include calls, mail, and electronic communications and routing messages and information to appropriate individuals.
* Prepare staff travel and/or lodging documentation for processing of invoice payments.
* Assist in making reservations for accommodation and/or flights.
* Coordinate all refreshments for meetings and trainings.
* Research and maintain an up-to-date database of accommodation options (including contact details and prices) throughout project locations working with procurement, manage any agreements/contracts in place.
* Assist with data entry and record management for all aspects of operations department administration.
* Assist the facilities department in maintaining office supplies, ordering replacements and ensuring accurate completion of the stock records.
* Submit requisitions as requested by the operations team.
* Support the operations team with any filing, printing, copying and scanning needs.
* Assist with tagging of assets and related paperwork/filing for inventory management.
* Prepare any staff announcements as instructed.
* Process any expenses or petty cash in a timely manner.
* Coordinate facilities services such as vehicle licenses, generator repairs and facilities maintenance.
* Provide support to Regional offices as required
* Support STTAs in country with logistics and admin needs
* Other duties as assigned.
‎4. QUALIFICATIONS
* Baccalaureate degree and six years of overall work experience
* Experience of working with international organizations in Egypt is preferred.
* Experience working on USAID-funded programs is an advantage.
* Basic computer and office machinery skills.
Application Link: https://fs23.formsite.com/OLJTgx/4r0hrutok4/index.html
Application instructions :
Select the position in which you are interested in applying for, fill out the
required information and upload CV. Applicants are encouraged to apply as soon
as possible as interviews will be conducted soon. Please note, due to the
volume of applications that we receive and the urgency to fill-up positions
only shortlisted applicants will receive notifications on next steps.