Franchise Hotel - Executive Secretary (Pre-opening)

About Us
Vignette Collection is a diverse group of luxury hotels with a fresh focus,
offering guests a more authentic and thoughtful way to travel.

We've created a collection brand that gives guests and colleagues an inspiring
new choice. One that puts people at the heart of everything we do, to reframe
luxury hospitality for the better.

Our hotels are unique in their own right, with their own distinct outlook and
story to tell.

**

Your day to day**

As an Executive Secretary, you'll keep the Executive Office operations
running smoothly. Supporting administrative tasks, guest related requests when
needed.*
* Co-ordinate and arrange activities accorded to the General Manager's office

* Support the Executive Office day-to-day activities as well as assigned responsibilities of the Sales Department.
* *Drafts and handles correspondence, memos, and other related administrative tasks.
*
* *Arrange appointments and meetings and ensure documentation for each appointment when needed.
* Attend meetings such as Department Heads Meeting, Executive Committee Meeting and others as directed by the General Manager.*

* Take minutes of attended meetings, accurately transcribe and circulate to appropriate personnel
* Arrange room and restaurant reservations for VIP guests/personnel

* *Prepare welcome letters for General Manager's signature
*
* *Update all guest preference and profiles to ensure a seamless guest arrival
*
* *Assess priorities of work and assist in organizing General Manager's priorities
*
* *Prepare replies to routine correspondence for General Manager's signature
*
* *Maintain a filing and trace system
*
* *Answer all incoming calls for and either transfer, redirect or take a message
*
* *Maintain the strictest confidentiality at all times on all matters

What we need from you

• Detailed knowledge of office management


• Ability to work under pressure and prioritize tasks

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• Advanced knowledge of Microsoft Office

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• Advanced knowledge of Opera

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• Exercises complete confidentiality and diplomacy

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• Uses initiative, self-motivated, confident and has a professional telephone manner

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• Ability to cope under pressure, manage unpredictable workloads and handle sensitive enquiries


• Bachelor's degree will be an advantage


• Minimum of two years in a secretarial role where experience has been gained in all aspects of secretarial work
  
  What we offer

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  We give our people everything they need to succeed. From a competitive
  salary that rewards all your hard work to a wide range of benefits designed to
  help you live your best work life.
  We welcome everyone and create inclusive teams where we celebrate difference
  and encourage colleagues to bring their whole selves to work. We are an equal
  opportunity employer and offer opportunities to applicants and employees
  without regard to race, color, religion, sex, sexual orientation, gender
  identity, national origin, protected veteran status, or disability. We promote
  a culture of trust, support, and acceptance. Always welcoming different
  backgrounds, experiences, and perspectives.
  So, join us and you'll become part of our hotel family.

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  At IHG, we 've made a promise. As one of the world's leading hotel groups,
  we're here to deliver True Hospitality for Good. Making our guests and
  colleagues feel welcome, cared for, recognised and respected - wherever they
  are in the world. Want to be part of the journey?
  Vignette Collection is a diverse group of luxury hotels with a fresh focus,
  offering guests a more authentic and thoughtful way to travel.
  

We 've created a collection brand that gives guests and colleagues an
inspiring new choice. One that puts people at the heart of everything we do,
to reframe luxury hospitality for the better.

Our hotels are unique in their own right, with their own distinct outlook
and story to tell. Let 's Go Further Together.