Recruitment Coordinator - DIFC

Purpose of Position:

The Recruitment Coordinator is required to proactively provide professional
support to the recruitment team and enable sourcing and processing of the best
candidates in the marketplace.

Primary Functions and Responsibilities:

Expert Recruitment management
* Support the end-to-end recruitment process of all experts and service providers in Middle East
* Work with the project team to develop detailed job descriptions before launching a new search
* Manage the application process ensuring candidates are responded to professionally and promptly at relevant stages of selection
* Maintain a database for all candidates/ searches
* Support in managing recruiting agency relationships
* Source profiles and perform initial CV screening interview against key duties and responsibilities where appropriate
* Organize candidate interviews within standard process, secure commitment of interviewers and interviewees, follow up on evaluation forms and ensure their quality and timing; provide feedback to candidates
* Manage the recruitment tracking sheets
* Manage the Taleo database and update status
* Manage the timely and professional delivery of administration related to the offer process: production of offer letters, contracts of employment and reference requests
* Ensure contracts are issued signed, filed, and maintain the contract database
* Ensure that all new starters' documentation is collated and processed, ensuring the company is legally compliant with legislative and administrative requirements (new starter forms, photograph, personnel file created)
* Alumni activities and job board support

Additional Functions and Responsibilities:

• Track contract extensions for Experts and secure approvals


• Manage the agency invoices and track days billed for each expert


• Manage the exit process for experts: schedule exit interviews, keep track of their performance


• Standardize the processes for all expert categories


• HRIS entries, extensions, and terminations

Communication Skills:
* Proven ability to plan and organize quickly and effectively, taking responsibility for own work
* Be able to use own initiative using pragmatic and intuitive approaches
* Possess a demonstrated collaborative team working style, reliable under pressure
* Flexible, adaptable to change and resilient with a "commitment to make it happen" attitude
* Be customer focused and able to handle sensitive information with appropriate discretion
* Must be a pro-active self-starter with a positive and confident style, able to interact and communicate effectively at all levels
* Accuracy with attention to details with an approach to quality is essential
* Be able to fit in with a lively and social group

Technical Skills:
* Proficient in Windows and in Microsoft Office (Outlook, Word, Excel and PowerPoint)
* Proficient in Taleo, LinkedIn Recruiter and other HR tools is a plus
* Excellent knowledge of English (written and spoken), proficiency in additional language is an advantage
* Ability to conduct internet/LinkedIn search

Education:
* University degree level

Previous Experience:
* Direct experience in executive search
* Relevant work experience in a professional, corporate, customerfocused driven business. Preferably an international firm
* Agency recruiting experience dealing with a high demand of request

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