Majid Al Futtaim invites you to join us in our quest to create great moments
for everyone, everyday! We are the leading shopping mall, residential
communities, retail and leisure pioneer across the Middle East, Africa and
Asia, serving over 560 million visitors a year. For the past two decades, we
have shaped the consumer landscape across the region, transforming the way
people shop, live and play, while maintaining a strong sustainability track
record and the largest mall in the world to attain LEED Gold EBOM
Certification. We have over 40,000 team members in 15 international markets
representing over 100 nationalities - all keeping the customer at the heart of
everything we do. If you enjoy being BOLD, PASSIONATE and TOGETHER, then Majid
Al Futtaim is the destination for you.
Role Purpose:
The role is responsible for providing full administrative and secretarial
support at a senior level to ensure the smooth management of the day-to-day
affairs. Handling sensitive and complex issues in a professional and objective
manner.
Role Responsibilities:
* Liaising with clients, suppliers, advisors, shareholders, intercompany directors, and other staff.
* Organizing and maintaining the manager's electronic diary and making appointments on a daily/weekly basis to discuss issues, problems, operations and other.
* Word processing, dealing with correspondence, writing emails/letters and corporate documentations/SOP's/policies (further information on such detailed herein), taking dictation, typing minutes and meeting reports.
* Organizing and attending meetings and arranging business trips (including flights and accommodations), ensuring the manager is well-prepared for meetings/business trips, preparing meeting agendas.
* Dealing with the manager's incoming email and post delegating work to managers as relevant to each staff members.
* Designing and producing documents, briefing papers, reports, and presentations.
* Organization of corporate & company entertainment, management meetings and events.
* Devising and maintaining office systems, including data management, filing, etc.
* Carry out specific projects, research and administration.
* Create and manage general business admin policies including absence procedures.
* Any other administrative requirement to ensure complete business registration and legal compliance in all countries of operation/service as requested.
Minimum Experience/Qualifications:
* Excellent written and oral communication skills in English (other language skills are a benefit);
* Strong administrative and personal assistant skills with an ability to work well in a fast-paced environment, an effective planner with proven time management skills is necessary, attention to detail, personal commitment, efficiency, flexibility with great team liaison skills.
* At least 6 to 8 years progressively responsible experience in a secretarial role of which 3 years as a PA preferably to a senior manager
* Masters / Bachelor's degree in Business Management
* Certification in secretarial work, office administration, or related training.
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