Administrator

Job Purpose: Job Purpose: To review and provide a comprehensive administration
support required for coordinating department section functions and ensuring
the smooth day to day operation of the department. This role is typically
focussed on the update and maintenance of administration databases and/or
systems. Interaction with contacts within other departments is routine and
usually uncomplicated. The use of a computer and applications is at a more
advanced level and somewhat frequent. JOB ACCOUNTABILITIES LINKED TO OBJECTIVE
AREAS: Generic • Ensure administrative work undertaken complies with quality
standards and is in accordance with department procedures, standards and
policy. • Support the coordination of administration material, requests, mail
and equipment on a daily basis and as required for department related
activities and corporate events. • Provide a comprehensive admin systems
support service including data entry, maintenance, update and support of
relevant databases and in house equipment. Record transactional data in
appropriate systems and produce reports as required .Collate, analyse, archive
and retrieve data / information when necessary. • Handle customer/employee
requests, actioning transactions and queries in a timely manner and actively
seek feedback to provide a high level of service with admin related queries.
Obtain and disseminate information from relevant sections if not available. •
Complete timely and accurate processing of transactions, including audit,
checking and necessary reconciliation for settlement of bills pertaining to
corporate expenses and charges, as well as issuing relevant documentation. •
Provide comprehensive support in maintaining, issuing and tracking supplies,
basic fixtures, fittings, and facilities utilisation to ensure safe operation
where applicable. • Other activities may include: o Conduct briefings and
inductions/training as required for new joiners across grades ‎1-‎4. Compile
induction material and equipment required (as well as maintenance) for
briefings/training. o Make suggestions for improvements and provide
statistical and/or productivity analysis. o Allocate tasks for staff and
update staff /team on new procedure/processes. Specific Job Accountabilities:
Tour Operators • Consolidate the Tour Operators daily visitor statements with
the visitor management system. • Assist in the management of the tour operator
Entry Request forms. Staff • Manage monthly time and attendance records as
well as leave requests. • Assist staff in booking flight tickets for annual
leave.
* Qualifications & Experience: - MINIMUM QUALIFICATIONS/EXPERIENCE/KNOWLEDGE/SKILLS Qualifications: ‎12 years schooling or equivalent Experience: Administration. General Administration ‎1+ Year Knowledge/skills: Experience in an administrative or office environment

Salary & Benefits: We offer an attractive tax-free salary, paid in Dirhams,
the local currency of the UAE. The Dirham is linked to the Special Drawing
Right of the International Monetary Fund. It has been held constant against
the US dollar since the end of ‎1980 at a mid-rate of approximately US$‎1=
Dh3.‎66. Besides travel benefits normally associated with an airline, more
information on employee benefits is available within the 'Working Here'
section of this site. By viewing the 'Dubai Lifestyle' section in the site you
can also consider the benefits of Dubai as a location to live and work in.