Job Purpose: Job Purpose To review and provide a comprehensive administration
support required for coordinating department section functions and ensuring
the smooth day to day operation of the department. This role is typically
focussed on the update and maintenance of administration databases and/or
systems. Interaction with contacts within other departments is routine and
usually uncomplicated. The use of a computer and applications is at a more
advanced level and somewhat frequent. Job Outline - Ensure administrative work
undertaken complies with quality standards and is in accordance with
department procedures, standards and policy. - Support the coordination of
administration material, requests, mail and equipment on a daily basis and as
required for department related activities and corporate events. - Provide a
comprehensive admin systems support service including data entry, maintenance,
update and support of relevant databases and in house equipment. - Record
transactional data in appropriate systems and produce reports as required
.Collate, analyse, archive and retrieve data / information when necessary. -
Handle customer/employee requests, actioning transactions and queries in a
timely manner and actively seek feedback to provide a high level of service
with admin related queries. Obtain and disseminate information from relevant
sections if not available. - Complete timely and accurate processing of
transactions, including audit, checking and necessary reconciliation for
settlement of bills pertaining to corporate expenses and charges, as well as
issuing relevant documentation. - Provide comprehensive support in
maintaining, issuing and tracking supplies, basic fixtures, fittings, and
facilities utilisation to ensure safe operation where applicable. Other
activities may include: - Conduct briefings and inductions/training as
required for new joiners across grades 1-4. Compile induction material and
equipment required (as well as maintenance) for briefings/training - Make
suggestions for improvements and provide statistical and/or productivity
analysis. - Allocate tasks for staff and update staff /team on new
procedure/processes.
Qualifications & Experience: Qualifications: - 12 Years schooling or
equivalent Experience: - Administration/General administration : 1+ Year -
Experience in an administrative or office environment
Salary & Benefits: We offer an attractive tax-free salary, paid in Dirhams,
the local currency of the UAE. The Dirham is linked to the Special Drawing
Right of the International Monetary Fund. It has been held constant against
the US dollar since the end of 1980 at a mid-rate of approximately US$1=
Dh3.66. Besides travel benefits normally associated with an airline, more
information on employee benefits is available within the 'Working Here'
section of this site. By viewing the 'Dubai Lifestyle' section in the site you
can also consider the benefits of Dubai as a location to live and work in.
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