Administrator

JOB TITLE:* Administrator
DEPARTMENT: HR
REPORTING TO: HR Business Partner MEA
LOCATION: Dubai
ADDITIONAL INFO: Working from Dubai Office
PURPOSE OF POSITION: The main purpose of this role is to provide
administrative support to ensure efficient operation of the office. Supports
managers and employees through a variety of HR-related tasks like expatriate
logistics organization, communication and any other related administration.
Responsible for confidential and time sensitive material. Need to familiarise
themselves with a variety of company practices and procedures in order to give
the necessary guidance to employees, especially new joiners.
KEY RESPONSIBILITIES
HR Administration
* Preparing and processing paperwork and relevant applications for acquiring new visas and work permits for employees and their families.
* Cancellations of Visa's and work permits for exiting employees.
* Support expat employees with house-hunting, transportation and children schooling.
* Manage administration of employee benefits
* Manage filing and all record-keeping related to employees and family members sponsored by the company.
* Assisting in any other general HR administration duties, like sending out staff announcements, setting appointments for new joiners during immersion, etc.
Compliance
* Responsible for ensuring all Company licenses are up to date.
* Managing the labour and immigration directly with government offices and management on various legal issues
General Administration
* Order office supplies and ensure they are replenished timely.
* Ensure invoices are processed timely for payment.
* Ensure office equipment is working fine and arrange for repairs if not working.
* Assist with organising ad-hoc office functions and events.
* Organize travel arrangements for senior managers.
* Facilitate all other business-related travel i.e. flights, accommodation and visa application.
* Cover the reception desk when required.
DELEGATION OF AUTHORITY
As per Board-approved DOA and as necessary for functions outside the DOA. As
delegated by the Country Lead, when necessary.
POSITION RELATIONSHIPS
Internal
* All Business Unit Heads
* Line Managers
* HR Department
* Finance Department
* Employees
External
* Building management
* Suppliers
* Customers
* Any other Service Provider
MEASURES OF PERFORMANCE (INDICATORS)
Leading Indicators
* OTD of Visas & Work Permits for employees and sponsored family members
* Office stocked with all the necessary supplies ‎100% of the time.
Lagging Indicators
* Successful office events
* ‎100% OTD of government compliance, with no outstanding regulatory matters.

PERSONAL QUALIFICATIONS & EXPERIENCE
Education/ achievements
Required
* Post-Secondary School qualification
Preferred
* Business bachelor 's degree
Experience/ Knowledge
Required
* Knowledge of office management systems and procedures
* Experience in liaising with government offices
* Knowledge of managing expatriate logistics in the Middle East
* Experience in sourcing and managing suppliers.
* Experience in travel arrangements
* Working knowledge of MS Office with Advanced knowledge of Excel
Preferred
* Understanding of French.
Specific Skills
Required
* Excellent time management skills and ability to multi-task
* Attention to detail and problem-solving skills
* Excellent written and verbal communication skills in English and Arabic
* Strong organizational and planning skills
* Strong networking and interpersonal skills
Good negotiation skills
Personal attributes
Required
* Presentable
* Professional
ROLE SPECIFIC COMPETENCIES & BEHAVIOURS
Customer Driven:
* Identifies opportunities that benefit the customer.
* Builds and delivers solution that meet customer expectation.
* Establishes and maintains effective customer relationships.
Collaborative
* Works cooperatively with others across the organization to achieve shared objectives.
* Partners with others to get work done.
* Gains trust and support of others.
Inclusive
* Seeks to understand different perspectives and cultures.
* Contributes to a work climate where differences are valued and supported.
* Applies others' diverse experiences, styles, backgrounds, and perspectives to get results.
* Is sensitive to cultural norms, expectations, and ways or communicating.
Accountable
* Follows through on commitments and makes sure others do the same.
* Takes personal responsibility for decisions, actions and failures.
* Designs feedback loops into work.
Champions VBS
* Identifies and creates the processes necessary to get work done.
* Seeks ways to improve processes, from small tweaks to complete reengineering.
* Prioritizes to the critical few - focuses on what matters most.
Self-Aware
* Reflects on activities and impact on others.
* Proactively seeks feedback about shortcomings.
* Admits mistakes and gains insight from experiences.
* Knows strengths, weaknesses, opportunities, and limits.
Pioneering
* Comes up with useful ideas that are new, better, or unique.
Agile*
* Learns quickly when facing new situations.
* Experiments to find new solutions.
* Takes on the challenge of unfamiliar tasks.
* Extracts lessons learned from failure and mistakes.
* Bounces back from setbacks and failure.

Gilbarco Veeder-Root represents the leading brands of solutions and
technologies that provide convenience, control, and environmental integrity
for retail fueling and adjacent markets. In ‎2002, the Gilbarco and Veeder-Root
companies combined into one marketing brand, with distinctive and
complementary business lines, services, and sales capabilities. Veeder-Root is
the world's leading supplier of automatic tank gauging and fuel management
systems and one of the few companies in the industry to design, manufacture
and service its own products; supplying and integrating the broadest range of
new and proven technologies to reduce cost of ownership, enhance environmental
integrity, and improve performance and profitability for petroleum marketers
and commercial fueling enterprises worldwide.

Vontier is a $3B global industrial technology company focused on smarter
transportation and mobility. Our five operating companies--Gilbarco Veeder-
Root, Global Traffic Technologies, Teletrac Navman, Matco Tools, and Hennessy
Industries--are united by a powerful purpose: mobilizing the future to create
a better world. Our portfolio of trusted brands includes market-leading
expertise in mobility technologies, retail and commercial fueling, fleet
management, telematics, vehicle diagnostics and repair, and smart cities.
Vontier's pioneering solutions advance safety, security, efficiency, and
environmental compliance worldwide.
Energized by our shared purpose and values, we have a strong culture shaped by
a deep organization-wide commitment to inclusion, diversity, and equity (ID&E)
and corporate responsibility. Eight vibrant global employee resource groups
serve as powerful focal points for connection, community, and advocacy, and we
actively support community causes through Vontier Cares. We offer flexible
remote and in-person, open-space work options.
The Vontier Business System (VBS), our engine for success and our competitive
advantage, powers every aspect of our business performance through a
continuous improvement mindset. As we look to the future, we will continue to
evolve VBS to prepare our teams for new challenges and opportunities, and to
stay on the forefront of changing technologies through fast iteration and
focused experimentation. To learn more about us visit: www.vontier.com