WATTS Water industries FZE is looking for an organized and goal-oriented
Office Administrator to keep our business's operations running smoothly.
Beyond greeting office visitors and answering phone calls and emails, you'll
also have the opportunity to help shape the way we run our office. This role
will cover all Watts offices in MEA.
* Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
* Manage agendas, travel plans and appointments for upper management
* Manage emails, letters, packages, phone calls and other forms of correspondence
* Support bookkeeping and budgeting procedures for the company
* Create and update databases and records for financial information, personnel and other data
* Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
* Make purchases for the office like supplies, furniture and other necessary equipment.
* Follow Building maintenance (AC, Painting, cleaning …. Etc )
* 3rd party services follow-up ( Phone, Internet, IT, Insurance, Imdaad , DEWA, Cleaning …etc )
* Office car (service, washing, petrol, tolls, licensing)
* Government & JAFZA requirement review & follow with concerns parties
* PO box
* Civil defence
* Work permits and visas
* T&E audits
* Issuing JAFZA passes
* Submit reports and prepare proposals as needed
* Assist colleagues whenever there is an opportunity to do so
* Director / GM secretarial work (booking his travel and diary)
* HR Related (Announcements, Salary Certificates) Taking care of local staff grievances.
* Support in organizing events, meetings & arrange for global team visits
* Manage the meeting room schedule
* perform basic bookkeeping tasks, like tracking invoices, taking care of accounts receivable and tracking the office's overall budget
* EDUCATION:
A high school diploma or higher
Degree or qualifications in secretarial studies being an advantage.
Prefer a bachelor's degree in any relevant field, though disciplines in
business, management, human resources or another related field are encouraged.
MANAGEMENT:
None.
QUALIFICATIONS:
* Excellent leadership, time management and organizational skills
* Proven excellence as an office assistant, office administrator or in another relevant position
* Outstanding abilities to communicate in person, in writing and over the phone
* Familiarity with common procedures and basic account principles used in the office
* Knowledge of Microsoft Office and other office management tools and applications
* Language : English & Arabic will be a plus
* 3-5 years experience in same position
* JAFZA process experience
Deutsche Post DHL (DPDHL) is the logistics provider of the world with over 520,000 employees in more than 220 countries and territories. DHL Global Forwarding, Freight (DGFF) is the Group's air, ocean, and road freight specialist. We offer standardized transport as well as highly specialized end- t…
### **Job Summary** The Office Administrator is responsible for ensuring that the company 's office operations run smoothly and are successful in supporting other business activities. The Office Administrator is responsible for overall front office activities, including the reception area, mail, la…
Our client, an international firm based in TECOM, is urgently looking for an **Office Administrator** who will report directly to the Managing Director whilst supporting the day to day administrative requirements of the business. In this role, you will manage all activities of the Managing Director…
Overview: Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche…
We are seeking a top-quality Administrator for our Dubai Head Office. Candidates must currently reside in Dubai to be considered. You must be a high calibre professional, keen to work as part of our team of professional administrative staff. This is a challenging full time position. The key compete…
#### **_Job Details:_** * _Office budget control_ * _Payment of public services (water, property electricity, civil protection program, etc._ * _Assignment of suppliers and maintenance control to offices._ * _Programming, execution of suppliers for office maintenance._ * _Inventory contro…
* A chance to be a part of a multinational firm * Accelerate your career with competitive compensation and a dynamic team culture! ### **About Our Client** Join a reputable and well-established organisation that is poised for growth! We are currently seeking an Office Administrator to champi…
Reporting to the Finance Director, the Front Office Administrator is a member of the Finance & Administration team. The role mainly manages the day-to-day Front Desk functions, from answering phone calls, to helping visitors, distributing mail, and managing internal mailboxes. Additionally, the pos…
As an Office Administrator/Coordinator at Jet Aviation, you will support the administrative operations of our Aircraft Management/Aircraft Maintenance and FBO business in Dubai. This shall include the department's day-to-day functions performing various organizational, administrational and HR-relat…
**About the job** The Office Administrator oversees the operations of our Dubai office, taking care of customer visits and supporting the team with accurate and efficient administrative support. Having a positive and friendly personality, the Office Administrator brings up their own ideas and ta…