ADMINISTRATION ASSISTANT

Job Purpose: To provide general administrative services and/or secretarial
support. This role is typically focussed on the completion of tasks and work
routines which are semi-related. Interaction with contacts within other
departments is routine and usually uncomplicated. The use of a computer is at
a basic level and somewhat frequent. Job Outline: - Organise appointments as
required and prepare necessary documents, keeping designated employees advised
of their daily schedule and ensure availability of facilities, meeting rooms
etc. Where required, handle all aspects of internal customer service to ensure
a professional, accurate and informative service. - Receive cash, prepare
daily reports on the same and highlight discrepancies where the case. Support
supervisory staff in billing and account reconciliation where required.
Prepare and submit applications, government forms, permit requests etc. for
employees. - Prepare documents, passes, licenses and forms for submission to
HR, Staff Travel, and other internal departments for staff as required. -
Complete timekeeping activities such as: input of sick, absence, leave,
overtime to ensure accurate records are maintained. Assist in compiling
routine management reports. Recommend improvements to process/procedure to
seniors. - Maintain department records for timekeeping and highlight
attendance trends or issues to management. - Compose and dispatch routine
letters, memos and other correspondence for the department. Sort, consolidate
and distribute incoming mail items and other documents in an organised and
timely manner. - Prepare documents for distribution to internal and external
departments as per department requirements. This includes photocopying,
collating, scanning, faxing, laminating, binding etc. Wherever required by
role, update information systems and prepare routine reports. - Maintain an
efficient filing system for the department and ensure logs or standard reports
are as per requirements. Ensure information is accurate and up to date. -
Ensure hardware assets are in working order (photocopier, telephones, fax). -
Order and maintain office stationary supplies, with logs of daily activity.
Qualifications & Experience: Administration.General administration : ‎1+ Year
‎10 Years schooling or equivalent : Experience in Administration. General
Administration Knowledge/skills - Experience in an administrative or office
environment. - Computer literate with working knowledge of Word, Excel etc.
P&L Requirement - Recommended International Qualifications: MCIPS, CIPS, CPP,
CSMP, CPSM, IPSCMI qualifications (CIPP, CPPP, CISCP, CICCM, CIPN, CITLP,
CISM, CMPO) - Master Degree or Bachelor Degree in Procurement, Finance,
Engineering, MBA ? equivalent to CIPS or MCIPS depends on grade
Salary & Benefits: Join us in Dubai and enjoy an attractive tax-free salary
and travel benefits that are exclusive to our industry, including discounts on
flights and hotels stays around the world. You can find out more information
about our employee benefits in the Working Here section of our website
www.emirates.com/careers. Further information on what's it like to live and
work in our cosmopolitan home city, can be found in the Dubai Lifestyle
section.