Job Purpose: To provide general administrative services and/or secretarial
support. This role is typically focussed on the completion of tasks and work
routines which are semi-related. Interaction with contacts within other
departments is routine and usually uncomplicated. The use of a computer is at
a basic level and somewhat frequent. Job Outline: • Organise appointments as
required and prepare necessary documents, keeping designated employees advised
of their daily schedule and ensure availability of facilities, meeting rooms
etc. Where required, handle all aspects of internal customer service to ensure
a professional, accurate and informative service. • Receive cash, prepare
daily reports on the same and highlight discrepancies where the case. Support
supervisory staff in billing and account reconciliation where required.
Prepare and submit applications, government forms, permit requests etc. for
employees. • Prepare documents and forms for submission to HR, Staff Travel,
and other internal departments for staff as required. • Complete timekeeping
activities such as: input of sick, absence, leave, overtime to ensure accurate
records are maintained. Assist in compiling routine management reports.
Recommend improvements to process/procedure to seniors. • Maintain department
records for timekeeping and highlight attendance trends or issues to
management. • Compose and dispatch routine letters, memos and other
correspondence for the department. Sort, consolidate and distribute incoming
mail items and other documents in an organised and timely manner. • Prepare
documents for distribution to internal and external departments as per
department requirements. This includes photocopying, collating, scanning,
faxing, laminating, binding etc. Wherever required by role, update information
systems and prepare routine reports. • Maintain an efficient filing system for
the department and ensure logs or standard reports are as per requirements.
Ensure information is accurate and up to date. • Ensure hardware assets are in
working order (photocopier, telephones, fax). • Order and maintain office
stationary supplies, with logs of daily activity.
Qualifications & Experience: Qualifications: • 10 Years schooling or
equivalent Experience : • 1+ Year in Administration.General administration
Knowledge/Skills: • Experience in an administrative or office environment. •
Computer literate with working knowledge of Word, Excel etc.
Salary & Benefits: Join us in Dubai and enjoy an attractive tax-free salary
and travel benefits that are exclusive to our industry, including discounts on
flights and hotels stays around the world. You can find out more information
about our employee benefits in the Working Here section of our website
www.emirates.com/careers. Further information on what's it like to live and
work in our cosmopolitan home city, can be found in the Dubai Lifestyle
section.
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