INTERN - ADMINISTRATIVE [Temporary]

The United Nations Human Settlements Programme, UN-Habitat, is the agency for
human settlements. It is mandated by the UN General Assembly to promote
socially and environmentally sustainable towns and cities with the goal of
providing adequate shelter for all (www.unhabitat.org). It is the focal point
for all urbanization and human settlement matters within the UN system. UN-
Habitat Regional Office for the Arab States (ROAS) was established in ‎2011 in
Cairo, Egypt, and provides technical cooperation and capacity building for ‎18
countries across the Arab region. The Regional Office promotes and implements
policies, programs, and operational projects in UN- Habitat's focus areas at
regional, national, and local levels, aimed at achieving sustainable urban
development in the region's countries, and provide technical cooperation
services upon request from governments. The intern will be under the direct
supervision of the UN-Habitat, Regional Office for Arab States (ROAS) Cairo,
Administrative Officer.

The United Nations Human Settlements Programme (UN-Habitat), Regional Office
for Arab States (ROAS), Cairo internship is for six (‎6) months.

In the context of the COVID-‎19 pandemic, applicants may be requested to
undertake the internship remotely in view of constraints regarding visa
issuance, international travel and access to UN premises. Applicants must be
willing and prepared to undertake the internship remotely for a part or the
entirety of the internship. The work hours during the internship shall be
determined based on individual discussion between the intern and the
supervisor(s) taking into consideration the minimum requirements of the
Organization and the time difference between the hosting office and the
location of the intern

The Internship is UNPAID and full-time.

Interns work five days per week under the supervision of a staff member in the
department or office to which they are assigned.
Responsibilities
Daily responsibilities will depend on the individual's background; the
intern's assigned office as well as the internship period.

Under the supervision of the Administrative Officer, the intern will:
* Prepare a directory of all UN Human Resources manuals, policies, rules and regulations.
* Prepare a database of Staff members (Regional Office and Country offices) including (names, contract types, levels, index, etc.) - create a database structure.
* Prepare orientation presentation for UN Core values & Core competencies to be shared by all offices. Prepare two slides PowerPoint presentation.
* Prepare orientation presentation for the new hires on their contract, benefits, etc.
* Prepare an internal online system for leave monitoring and leave requests.
* Prepare an internal online system for contract management (extensions, upgrades, etc.
* Prepare an online database for consultants, interns, and roster management.
* Prepare a database for tracking staff members' participation in UN mandatory courses.
* Maintain updated staffing tables for Regional office and Country offices.
* Maintain a systematic filling system for HR documentation.
* Assist in taking notes and drafting reports for interviews for new staff members. Drafting report for an interview.
* Assist in any other tasks required by the HR unit.
Competencies
Communication: Speaks and writes clearly and effectively. Listens to others,
correctly interprets messages from others and responds appropriately. Asks
questions to clarify, and exhibits interest in having two-way communication.
Tailors language, tone, style and format to match the audience. Demonstrates
openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational
goals. Solicits input by genuinely valuing others' ideas and expertise; is
willing to learn from others. Places team agenda before personal agenda.
Supports and acts in accordance with final group decision, even when such
decisions may not entirely reflect own position. Shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be
"clients" and seeks to see things from clients' point of view. Establishes and
maintains productive partnerships with clients by gaining their trust and
respect. Identifies clients' needs and matches them to appropriate solutions.
Monitors ongoing developments inside and outside the clients' environment to
keep informed and anticipate problems. Keeps clients informed of progress or
setbacks in projects. Meets timeline for delivery of products or services to
client.
Education
Applicants must at the time of application meet one of the following
requirements:
a. Be enrolled in a graduate school programme (second university degree or
equivalent, or higher);
b. Be enrolled in the final academic year of a first university degree program
(minimum Bachelor's level or equivalent);
c. Have graduated with Bachelor's degree, Masters, PhD or equivalent

Be computer literate in standard software applications (Microsoft Office,
Adobe).

Have demonstrated keen interest in the work of the United Nations and have a
personal commitment to the ideals of the Charter;

Have a demonstrated ability to successfully interact with individuals of
different cultural backgrounds and beliefs, which include willingness to try
and understand and be tolerant of differing opinions and views.

Preferred areas of studies:
Business, Public Administration, and Management is desirable.
Work Experience
No working experience is required to apply for the United Nations Internship
Programme. Your training, education, advance course work or skills should
benefit the United Nations during your internship.

Experience in creating basic tracking systems is required.

Experience in report writing is desirable.

Experience in working with Microsoft Office (Word, PowerPoint, Excel) is
required.
Languages
English and French are the working languages of the United Nations
Secretariat. For this internship, fluency in oral and written English and
Arabic is required. Knowledge of another official UN language is desirable.
Assessment
Potential candidates will be contacted by hiring manager directly for further
consideration.
Special Notice
Your application for this internship must include:
‎1. A completed application (Personal History Profile) and Cover Note, through
the UN careers Portal. Incomplete applications will not be reviewed.

The Cover Note must include:

• Title of the degree you are currently pursuing


• Graduation Date


• IT skills and programmes you are proficient in


• Explain why you are the best candidate for this specific internship

Explain your interest in the United Nations Internship Programme, ensure to
include all past work experience (if any).

‎2. Proof of enrollment from current University (if not graduated).

‎3. A copy of degree certificate (if you have already graduated).

Due to a high volume of applications received, ONLY successful candidates will
be contacted.

"In the context of the COVID-‎19 pandemic, applicants may be requested to
undertake the internship remotely in view of constraints regarding visa
issuance, international travel and access to UN premises. Applicants must be
willing and prepared to undertake the internship remotely for a part or the
entirety of the internship".
United Nations Considerations
According to article ‎101, paragraph ‎3, of the Charter of the United Nations,
the paramount consideration in the employment of the staff is the necessity of
securing the highest standards of efficiency, competence, and integrity.
Candidates will not be considered for employment with the United Nations if
they have committed violations of international human rights law, violations
of international humanitarian law, sexual exploitation, sexual abuse, or
sexual harassment, or if there are reasonable grounds to believe that they
have been involved in the commission of any of these acts. The term "sexual
exploitation" means any actual or attempted abuse of a position of
vulnerability, differential power, or trust, for sexual purposes, including,
but not limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term "sexual abuse" means the actual or
threatened physical intrusion of a sexual nature, whether by force or under
unequal or coercive conditions. The term "sexual harassment" means any
unwelcome conduct of a sexual nature that might reasonably be expected or be
perceived to cause offence or humiliation, when such conduct interferes with
work, is made a condition of employment or creates an intimidating, hostile or
offensive work environment, and when the gravity of the conduct warrants the
termination of the perpetrator's working relationship. Candidates who have
committed crimes other than minor traffic offences may not be considered for
employment.

Due regard will be paid to the importance of recruiting the staff on as wide a
geographical basis as possible. The United Nations places no restrictions on
the eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. The United
Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of
staff shall be the necessity of securing the highest standards of efficiency,
competence, and integrity. By accepting an offer of appointment, United
Nations staff members are subject to the authority of the Secretary-General
and assignment by him or her to any activities or offices of the United
Nations in accordance with staff regulation ‎1.2 (c). In this context, all
internationally recruited staff members shall be required to move periodically
to discharge new functions within or across duty stations under conditions
established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the
online recruitment platform, inspira. For more detailed guidance, applicants
may refer to the Manual for the Applicant, which can be accessed by clicking
on "Manuals" hyper-link on the upper right side of the inspira account-holder
homepage.

The evaluation of applicants will be conducted on the basis of the information
submitted in the application according to the evaluation criteria of the job
opening and the applicable internal legislations of the United Nations
including the Charter of the United Nations, resolutions of the General
Assembly, the Staff Regulations and Rules, administrative issuances and
guidelines. Applicants must provide complete and accurate information
pertaining to their personal profile and qualifications according to the
instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to
applications that have been submitted. Candidates under serious consideration
for selection will be subject to reference checks to verify the information
provided in the application.

Job openings advertised on the Careers Portal will be removed at ‎11:59 p.m.
(New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED
NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.