DOCUMENT CONTROL SPECIALIST

Position
DOCUMENT CONTROL SPECIALIST

Req Code
‎3604-‎013

Location
DIRAB

Grade
V-‎48

Basic Functions
Administers Document Control Center activities to ensure continual
accountability of government and associate contractors material request are
IAW with applicable government regulations or corporate policy. Ensures
acquisitions of materials are contractually authorized and consistent with its
engineering, production planning, and material operations. Coordinate and
expedite the movement of material request within and between other branches.
Prepares material request packets; which include documentation associated with
purchase request and purchase orders for customer requested supplies or
services. Receive and ship all classes of supply IAW PWS. Utilizes automated
supply system for accounting of all material request. Receive inventory,
inspect inventory, load/unload inventory, segregate inventory, and manage
concerns and deliver supply and equipment. Perform quality control inspection
of all receiving and shipping functions of logistics for all classes of supply
IAW with PWS. Coordinate diligently with departments, Leadership and Saudi
Arabia National Guard Aviation to ensure processes and procedures followed and
submitted timely, accurately and reflect real time data.

Major Duties and Responsibilities
A. A Duties/Responsibilities:
B. Provide oversight to ensure material request are prepared correctly with
required forms; records and correspondence for material request are accurately
maintained.
‎1. Analyze inventory levels, production lead times, and demand levels ensure
stock availability and avoid excess inventory.
‎2. Offload incoming inventory from delivery trucks; place supplies in
warehouse locations; and pull property from warehouse locations for delivery
to the customer.
‎3. Securely load materials onto trucks for delivery/movement to various
locations.
‎4. Verify that receipt match shipping documentation, packing list, purchase
order, and/or requisition; verify items are serviceable/unserviceable; and if
the item represents fair value for the funds expended.
‎5. Document receipts, shortages, damages and discrepancies; maintain data
used to establish material management consistent with contractual
requirements.
‎6. Document discrepancies on a Report of Discrepancy (ROD) form for any loss,
damaged, destroyed or theft of material.
‎7. Ensure all required documentation are affixed to containers/packages and
packed internally as required.
‎8. Assist in preparation of shipments International Traffic Arms Regulation
(ITAR) and Hazardous Materials to ensure compliance IAW Saudi Arabia and DOD
regulations.
‎9. Work independently with minimal direct supervision, creatively problem-
solve and quickly develop solutions for logistical malfunctions in order to
facilitate quick resolution.
‎10. Implement internal control measures to prevent fraud, waste and abuse.
‎11. Perform other duties and task as assigned.
C. Independence: Performs within the broad guidelines of duties and
responsibilities with significant choice of methods. Authority to provide
input to the Logistics Manager to assist with selecting and implementing goals
and objectives within execution of duties and responsibilities.
D. Supervisory Responsibilities: Reports the LSCM manager. Supervise, develop,
and direct individuals as assigned to the Document Control Center. Quality
Control and Supply Chain experience; familiarity with Microsoft Office Suite
to include Word, Excel and PowerPoint; ability to work swiftly and accurately;
ability to
effectively communicate with customers in a professional and courteous manner.
Must possess a valid driver's license.

Minimum Qualifications
A. Education Level: Post-secondary education (i.e. Associates Degree or
higher) or Military training with Aviation background preferred.
B. Experience: minimum of eight years of broad-based experience in
Logistics/Supply Chain Management.
C. Specific knowledge, skills, ability: must possess an understanding of the
US Army Aviation Logistics system specific to aircraft maintenance and repair.
Quality Control and Supply Chain experience; familiarity with Microsoft Office
Suite to include Word, Excel and PowerPoint preferred; ability to work swiftly
and accurately; ability to effectively communicate with customers in a
professional and courteous manner. Must possess a valid driver's license.
Strong working knowledge of ERP System.