DOCUMENT CONTROL SPECIALIST

Position
DOCUMENT CONTROL SPECIALIST

Req Code
‎3603-‎032

Location
DIRAB

Grade
V-‎48

Basic Functions
Administers Document Control Center activities to ensure continual
accountability of government, associate contractor, or company property in
accordance with applicable government regulations or corporate policy. Ensures
acquisitions of materials are contractually authorized and consistent with its
engineering, production planning, and material operations. Coordinate and
expedite the movement of material request within and between other branches.
Prepares material request packets which include documentation associated with
purchase request and purchase orders for requested supplies or services.
Receive and ship all classes of supply IAW PWS. Utilizes automated supply
system for accounting of all material request. Receives, inspects,
inventories, loads, unloads, segregates, issues, and delivers supply and
equipment. Perform quality control inspection of all receiving and shipping
functions of logistics for all classes of supply IAW with PWS. Coordinate
diligently with departments, upper management and MNG Aviation to ensure
processes and procedures are followed and logistics information is submitted
timely, accurate and reflect real time data.

Major Duties and Responsibilities
A. Duties/Responsibilities:
‎1. Prepare and accurately maintain required forms, records, and
correspondence for material request.
‎2. Analyze inventory levels, production lead times, and demand levels ensure
stock availability and avoid excess inventory.
‎3. Offload incoming inventory from delivery trucks; place supplies in
warehouse locations; and pull property from warehouse locations for delivery
to the customer.
‎4. Securely load materials onto trucks for delivery/movement to various
locations.
‎5. Verify the receipt matches shipping documentation, packing list, purchase
order, or requisition; if item is serviceable or unserviceable; and if the
item represents fair value for the funds expended.
‎6. Document receipts, shortages, damages and discrepancies; maintain data
used to establish material management consistent with contractual
requirements.
‎7. Document discrepancies on a Report of Discrepancy (ROD) form for any loss,
damaged, destroyed or theft of material.
‎8. Ensure all required documentation is affixed to containers/packages and
packed internally as required.
‎9. Assist in preparation of shipments International Traffic Arms Regulation
(ITAR) and Hazardous Materials to ensure compliance IAW Saudi Arabia and DOD
regulations.
‎10. Other duties as required. Independence: Performs within the broad
guidelines of duties and responsibilities with significant choice of methods.
Authority to select and implement goals and objectives within the execution of
duties and responsibilities.
B. Independence: Performs within the broad guidelines of duties and
responsibilities with significant choice of methods. Authority to provide
input to the Document Control Center Lead to assist with selecting and
implementing goals and objectives within execution of duties and
responsibilities.
C. Supervisory Responsibilities: As directed by the Aviation Logistics
Manager.

Minimum Qualifications
A. Education Level:
‎1. High School Diploma or equivalent required; Post-Secondary Education (i.e.
Associates Degree) or military training preferred.
B. Experience:
‎1. Minimum of ‎5 years' experience in the fields of quality control, supply,
distribution, warehousing, shipping and receiving, and packaging.
C. Specific Knowledge, Skills, and Ability Requirements:
Must possess an understanding of the aviation logistics system specific to
aircraft maintenance and repair. Quality Control and Supply Chain experience;
familiarity with Microsoft Office Suite to include Word, Excel and PowerPoint
preferred; ability to work swiftly and accurately; Ability to effectively
communicate in English and Arabic with customers in a professional and
courteous manner. Must possess a valid driver's license.